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DECEMBER 2013

BUDGET MEETING

President Eileen Bendis
Pres Eileen Bendis
The meeting of the Regency Tower Association, Inc., Board of Directors was called to order at 4:00 P.M. On Monday, December 2, 2013, by the President.

Roll Call - The roll call showed the following Board Members present: Eileen Bendis, Eric Berkowitz, Steven Faigin, Joan Sapik. Abe Ben-Aviv, Richard Robins and Gene Sicoli were on conference calls. A quorum was present.

Approval of Minutes - Eric Berkowitz made a motion to approve the minutes ofthe August 26, 2013 meeting as written, distributed and posted. The motion was seconded and passed by unanimous consent.

President’s Report - President Eileen Bendis read her President’s Report. Click Here to read the President’s Report.

Treasurer Steven Faigin
Treas Steve Faigin
Financial Report -
Steven Faigin gave the financial report. The report will be made available in the office to association members.

Reserve Accounts - Treasurer Steven Faigin

Year to date reserve funds have been used for:

  • Roof Repairs - $31,680.00 (November 2013)

Reserve accounts balance as of October 31, 2013 - $342,195.55

Click to Smith, Watson, Parker website Insurance - Treasurer Steven Faigin reported the Association’s current Insurance position as follows:

  • All coverages and deductibles remain unchanged.

  • As of December 1, 2013, all policies were renewed for a total cost (premium, taxes and fees) of $379,309.19. The $15,771.49 increase over last year's (2012) premiums total of $363,537.70 is attributable to appraised gain in property value.

  • After a $37,930.92 down payment, the $342,573.17 premium balance was financed at a rate of 2.25%.

Manager Dwight Lyons
Manager Dwight Lyons
Manager’s Report - Dwight D. Lyons CMCA, AMS, PCAM -
President Eileen R. Bendis then called for Manager Dwight Lyon's Manager’s Report. Click Here to read the Manager’s Report.

Committee Reports - President Bendis then called for Committee Reports. Click Here to read the Committee Reports.

Secretary Joan Sapik
Secretary
Joan Sapik
Report on Reserves Vote -
President Eileen Bendis reported the Limited Proxy results as follows:

The fully funded balance for total reserves at year end is $205,676.94.

 
Number voting to Fully Fund Statutory Reserves:     7
Number voting to Partially Fund Statutory Reserves: 118
 

Board Vote on CY2014 Budget - Eric Berkowitz moved to adopt the CY2014 Budget as presented with partial reserves. Steven Faigin seconded the motion. The motion was approved unanimously.

Adjournment - Eric Berkowitz moved to adjourn the meeting at 4:24 P.M. The motion was seconded and passed.

Joan Sapik
Board Secretary

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PRESIDENTS REPORT

DECEMBER 2, 2013

Board President Eileen Bendis’
Message to Members

President Eileen Bendis
President
Eileen Bendis
Welcome back to our “snow birds”. For those impacted by “Superstorm Sandy” I am sure your summer was better than last year! Our beach landscaping is starting to come backl after all those high tides buried it. Luckily, we had a very beautiful summer with no hurricanes once again. Let's keep our fingers crossed this trend remains.

Regency Tower Maintenance Crew and President Eileen Bendis
Regency Tower Maintenance Crew - Nelson, Rocky, Marc
Nesly and Tommy with Board President Eileen Bendis
I will let our manager, Dwight, list all the projects that have been completed in the last six months, most of which were done by our great maintenance crew. It's hard to believe how much was accomplished. Please let our men know how much you appreciate their hard work. If you should see something that needs to be done, please don't hesitate to put it in writing and take it to the office. We will consider all suggestions.

Click to no panhandling websiteOn another note, we did have quite a few unit owners' guest visitors this year. I would appreciate it very much if you would please inform them of the rules and regulations BEFORE they arrive. This is especially important at the pool, beach and for the use of elevators. If owners are expected to follow the rules, guests are also. I am so over being the "pool cop" and bad guy. This is our home and not a hotel. Thank you in advance for your cooperation. One last thing on guests, please remember all guests must be authorized in writing, faxed or e-mailed BEFORE they will be permitted to enter your unit.

I do believe everything is doing great here at The Regency Tower. There has been a lot of effort made into maintaining our home. Of course, there will always be the naysayers but that is to be expected with over 200 residents. We will continue to do our best to win you over.

Click to no panhandling websiteBefore ending, just a word about the homeless situation on the Galt. The city has asked all condo Presidents to inform residents that they should not give food or money to the homeless sitting on the benches. If you want to help, they suggest you give to the Outreach Program or one of the many other programs available. I will post a list of several homeless advocacy groups.

Winn Dixie Blue Monster
Winn Dixie Blue Monster (Later Renovated)
New Galt Mile Winn Dixie Produce Concept
New Galt Mile Winn Dixie Produce Concept
Also I hope you have noticed the new and improved Winn Dixie. They worked very hard all summer to make it a place we all would want to patronize. I was never a Winn Dixie shopper before, but now I am. They even repainted the exterior to have it be more aesthetically pleasing. Try to support the store whenever you can. You may wish to attend their open house this Thursday from 5:30 PM to 7:00 PM.

Once again, welcome back and enjoy your home in Paradise.


Eileen Bendis


Manager Dwight Lyons'

Manager Dwight Lyons
Mngr Dwight Lyons
In-house Accountant Kandaleah “Kande” Lewandowski
In-house Acct Kande
Lewandowski
Welcome back, I hope everyone enjoyed the recent Thanksgiving holiday and the beginning of Hanukkah!

Where do we start!

Steve, Kande and I have recently completed the proposed 2014 Budget, which, for the third year in a row, we are not increasing the maintenance assessments for 2014. We have had to deal with about $125,000.00 of increased expenses over the past two years without increasing fees. We should anticipate an increase in 2015.

Click to Smith, Watson, Parker website I have been working closely with our agent from Smith, Watson, Parker Insurance and we renewed our policies on 12-1-2013. Details in are Treasurer's report.


  • Lobby Painted and Prepped for 2013 Holiday Season
    Lobby Painted & Plush for Holidays
    Projects:

    • Garage has been repainted and has newly painted parking spot lines.
    • BBO, swimming pool and upper pool deck areas have repainted.
    • BBQ area has three new umbrellas, 4 more are planned for upper pool deck.
    • The pool recently had $2400.00 of grout and tile work completed.
    • All walls and planters on the exterior of the property have been painted.
    • Lighting has been upgraded around the property and the front entrance.
    • The front entrance has been refurbished as a sitting area.
    • The lobby has had all ceiling tiles and tracks repainted.
    • The lower lobby has been refurbished.
    • Roof is Fixed
      Regency Tower Roof: FIXED!
      We have added a new treadmill and recumbent bike. Plans are for adding a new elliptical soon.
    • Pavers throughout the property have been repaired and some replaced near pool and stairwells.
    • Additional security cameras have been added.
    • The roof had repairs and preventive maintenance completed at a cost of $30,000.00 funded from reserves.
    • The trash chutes were professionally cleaned and sanitized.
    • Garage trash room has been cleaned and painted.
    • Lobby furniture was professionally cleaned.
    • Tile and grout was professionally cleaned and sealed in the three restrooms, lower lobby, office and out by the entire front entrance.

This is Your Office
To meet with me privately...
Please call the office and let me know when it would be convenient!
Your input is important!


Dwight D. Lyons
CMCA, AMS, PCAM

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COMMITTEE REPORTS

DECEMBER 2013

Architectural Review & Construction Committee
Eric Peter Berkowitz

Three Days on the Roof

ARC & Construction Committee Chair Eric Peter Berkowitz Gives Report on Roof Rehabilitation
Eric - Roof Rehab
Click to Swaysland Professional Engineering Consultants - SPEC - website During the August 26, 2013 Board of Directors meeting, a roof report disclosed a disturbing incident that triggered a change of roof maintenance vendors. Problems that had been neglected on the four association roofs and substantiated by SPEC Engineer Stan Swaysland have since been mitigated.

Roofs on Rooftop Maintenance Room and Stairwell
Rooftop Maintenance Room
and Stairwell Roofs
Swaysland reported that nearly half of the main roof was in danger of debonding, a preamble to imminent failure. Although rainwater had continuously infiltrated the field membrane through open laps in the base flashing, it hadn’t yet fully corrupted the system and leaked into the building. While roofs over the elevator maintenance room and above our porte-cochère front entrance were heavily blistered and scarred, Swaysland was far more concerned about the roof over the mid-building stairwell, which was submerged under several inches of water – and looked like a hot-tub. Threatened infiltration of the underlying infrastructure could have compromised the structural integrity of the stairwell serving the upper floors.

Click to Honeywell Roof Systems website We contacted Allied Signal-Honeywell, the corporate goliath that manufactured our Millennium Roofing system and Campany Roofing, the contractor that originally installed the roof more than a decade earlier. Following a thorough inspection of all four roofs on August 1, Campany issued a Roof Maintenance Inspection report in which corrective measures for defects were matched to line item pricing and further designated as either critical or elective (preventive).

Severe Granule Loss near Roof Entrance Door
Severe Granule Loss near Roof Entry
Since our 20-year Honeywell warranty is contingent on strict adherence to manufacturer maintenance specifications, Campany contacted Honeywell to solicit approval for planned repairs. Although roof repairs are rarely protected by warranty, we inserted a limited warranty for planned repairs over the stairwell, given the prospect of subsequent infiltration. On September 4, Swaysland approved the amended repair plan - with one caveat. While the elective repairs weren’t immediately critical to rescuing the roof, Swaysland admonished that since accelerating deterioration could easily treble those repair costs overnight, performing them now would save a bundle.

Open Laps Along Roof Perimeter
Open Laps Along Roof Perimeter
On September 5, we met with vendor Justin Campany to review contract terms. Salvaging the roof over the stairwell would run $9,800. For repairs Campany described as “elective”, it would cost another $2,875 to rehabilitate areas with exposed asphalt and advanced granule loss at the base flashing and $3,815 to repair open laps in the copper flashing along the perimeter wall and recaulk eroded spans of counter flashing. When added to the cost of repairing blisters and other defects on all association roof membranes, the total cost of repairs was initially estimated at $38,180.

Hunting for Blisters
Eric and Roofing Contractors Ed
and Justin Campany Hunt for Blisters
To better determine the actual cost, the parties agreed to count the current number of blisters, fish mouth cracks, chemical burns and other defects on each roof. Having identified 104 repairs at $277/defect, the association outlay would jump to $47,598, prompting a return to the negotiating table and a revised pricing formula.

Water Blister
Water Blister
Since standard industry pricing for membrane repairs is systematically overstated to cushion unexpected cost contingencies, Campany agreed to tailor the repair rate more closely to the company’s critical labor costs. Campany dropped the repair multiplier from $277/defect to $90/defect, reducing the total cost to $28,150. In exchange, we would accommodate Campany’s unpredictable scheduling needs and provide additional project support on request. The agreement was sent to the association attorney on October 7, where the contract was fitted with boilerplate protections against non-performance and/or capricious construction liens.

Click to SPEC Engineering website On October 30 in the late afternoon, Justin Campany called and asked “A long weekend in our schedule opened up – can we begin tomorrow morning?” Instead of sending a 4-man maintenance team that would spend two weeks on the roof, each day from Thursday, October 31 through Saturday, November 2, a crew of 14 Campany techs worked from 8 AM to 5 PM, completing the repairs in 3 days. All 104 defects were torched and patched. After removing the damaged roof system over the stairwell, the coping cap system was set aside and a new roof installed.

Repairs to Roof over Stairwell
Repairs to Roof over Stairwell
Above layers of tapered iso-insulation and secure rock in foam adhesive, a Dynaweld base sheet was topped by a Dynaweld cap sheet. The coping cap was then reset. 900 lineal feet of cracked caulk atop the surface mount counter flashing was chipped out and replaced. Roughly 2500 square feet of exposed asphalt and granule loss on base flashings and curb flashings were covered with an aluminum roof coating that’s also resistant to erosive ultraviolet light.

Click to SPEC Engineering website After inspecting the four roofs two days later, Swaysland gave them a clean bill of health. Since the roof above the porte-cochère front entrance is visible from all of the association’s west-facing windows and from wrap-around balconies in the 6 and 7 stacks, the “patchwork quilt” appearance of some three dozen repaired defects had to be aesthetically improved. Campany sent a 3-man crew to apply a water-based, elastomeric roof coating called SolarGard Hy-Build. Filled with fibers, the white acrylic film not only gives the porte-cochère roof a clean, even appearance, it provides a tough, breathable layer of waterproof protection.

Since the August report, eight Architectural Reviews were performed and approved. Unfortunately, our record was marred a few months ago, when a unit owner conspired with his contractor to secretly perform construction in his unit without submitting Architectural Review documentation to the office. A City Code officer followed the contractor from his truck in the lower driveway to the unit, and when he couldn’t produce a permit, the first Regency Tower unit owner since 2007 was violated, spoiling the longest infraction-free record on the Galt Mile. The unit owner was fined, forced to retroactively apply for the permit and charged double the permit fee. When the City nabs a scofflaw, the retroactive permit application is placed at the bottom of a huge stack of problem cases. A permit that would ordinarily take a few days to secure could be delayed for weeks or months, consigning the unit owner – and the contractor – to construction purgatory. Thank you for your kind attention.

 

Beautification Committee
Margie Nagle

Beautification Committee Chair Margie Nagle
Margie Nagle
Committee Members: Margie Nagle, Eileen Bendis, Heida Boucher and Joan Sapik.

Regency Tower Holiday Season Lobby
Holiday Tree
This year has been a busy one for us, finding things that work for the building without going over our Beautification budget.

We started with chairs for the Rendezvous Room by searching for a well built chair at a fair price. We found them, but as always, they were way over priced. Dwight went out and got them at a very good price and we now have chairs for the room. We found new paint for the walls and it did not have to come out of our Beautification budget. The lobby clock stopped working and we replaced it with a beautiful mirrored one.

The quest for the basement wall was very different. We looked for an artist to repair the existing mural but were soon discouraged. It would be too expensive to repair and we would not be guaranteed that it would not chip over the existing paint. We went onto other options and found the mural that finally fit the space. Many thanks to Nelson, our maintenance man, who framed the mural and painted the walls and tiles.

Regency Tower Holiday Season Exterior
Best on the Galt Mile - Again
Dwight carne up with an idea for sprucing up the front entrance of our building and the Beautification Ladies went shopping to find something suitable for our neighbors to enjoy. We finally found a furniture set that we all loved that was within our budget. To complete the look, two new lanterns were installed on both sides of the entrance doors.

We decorated our holiday tree the day after Thanksgiving with the help of the committee and some of our neighbors. We had a champagne toast to all the fun we had working together.

Happy New Year from the Beautification Committee.

 

Security Report
Carlos Pereira, Chief of Security

Chief of Security Carlos Pereira
Security Chief Carlos Pereira
(Carlos Pereira, read by the President)

Good evening all residents, welcome back.

Time is flying, another year is going away and a fresh new year is knocking at our doors.

First of all, I would like to express my gratitude to all the support our Department received all year long from the Board of Directors, especially the president Ms. Eileen Bendis and from the Manager Mr. Dwight Lyons. Without their guidance and leadership we couldn’t perform our duties.

Most of Officers are working here a few seasons, and all of us are glad to see your returning faces again.

All employees used last summer, to train and solidify our knowledge as well as improve our matters with only one objective which is make this building the most safety and secure building in the Galt Mile.

Our department holds monthly meetings with MANDATORY presence. In those meetings we review our handbooks and are trained in utilizing the safety and security methods on a consistent basis in each situation. We go over some question and answer exercises as well as checking each guard's knowledge of the Security Handbook, Rules and Regulations, Employees Manual and the new Safety and Security Training Manual.

Rules Of course we always have room for improvement and we are counting on you (residents, guests and visitors) to assist us in this.

We, Security and Safety Officers, are engaged in work for the association helping to maintain a good grip on enforcement of our building rules and regulations. Our goal is to make The Regency Tower Building, the most Secure and Safe building in the Galt.

Thanks In the name of our Department staff, we would like to wish to you and to your family and friends a safety and secure holiday season and a lot of Heath, Peace and Prosperity all year long.

Sincerely,
Carlos H. Pereira
Safety/Security Chief

Carlos on the Job! Safety Tip: When you drive into the building, always use the south side ramp and to exit always use the north side ramp. This will help avoid accidents.

 


We Care Committee
Ofelia Alleguez

Members of the “We Care” Committee are: Naomi Griner (2020), Margie Nagle (911), Joyce Ramey (501) and Joyce Woodward (307).

To view how the "We Care" Committee supported our distressed friends and neighbors throughout 2012, Click Here to the December 2012 Archive.

We Care Committee Chair Ofelia Alleguez of Regency Tower Angel Squad
Ofelia Alleguez - Regency
Tower ANGEL SQUAD
January 2013

  • Shirley Hopkins (1411) - was admitted to Holy Cross Hospital in mid-January (then to Rehab).

    Get Well cards and/or expressions of love may be placed in her Mail Box #1411. Roses were sent to Hospital.

  • Ron Forment (1610) - Brother passed away.

    Sympathy Card sent.

February 2013

  • Martha Sellas (802), one of the original owners in our building - passed away this morning (February 11, 2013). She will be remembered by her many friends for her wonderful sense of humor, friendliness and great joy of life.

    Visitations were on Wednesday the 13th from 6 p.m. to 10 p.m. at Kraeer Fairchild Funeral Home 4061 N. Federal Highway, Fort Lauderdale. Funeral services was in Chicago, Illinois. Sympathy cards and /or condolences were placed by many in her Mailbox #802.

  • Beverly Smith (402) - Mother passed away.

    Sympathy Card sent.

March 2013

April 2013

May 2013

November 2013

March 2014

 

Web Site Committee
Eric Peter Berkowitz

Stay Current - Keep Informed
Eric Peter Berkowitz
Website Update
In October 2013, the Regency Tower web site had 77,995 hits and 6,853 unique site visits (first timers) while in November it had 71,221 hits and 6,109 unique site visits. Countries other than the United States from which the most November hits were sourced are Canada, Czech Republic, China, the Russian Federation, Argentina, Germany, India, Ukraine, Hungary, Uruguay, Greece, Samoa, Australia, Viet Nam, Switzerland, British Indian Ocean Territory, Italy, Brazil, France, Sweden, Mexico, Turkey, Chile, Poland and the United Kingdom.

Governance issues featured since the last web site report include minutes of the December 12, 2012 Budget Vote, which detailed how the FY 2012 Budget was amended after the Budget Presentation one month earlier. Election results and the selection of Officers were posted shortly after the March 20, 2013 Annual Members Meeting. A small backlog of housekeeping issues prompted a series of Motions that were adopted during the August 26, 2013 Special Meeting. Along with a roof report, they addressed the association’s line of credit, the Manager’s contract and progress in foreclosing Unit 1508.

Click to Comcast Xfinity website An April 7, 2013 article discussed the March 21, 2013 Comcast equipment upgrade event. To insure that Regency Tower owners were capable of accessing digital features made available in a newly negotiated bulk television contract, Comcast distributed and installed the appropriate equipment during this one-day event. A handful of unit owners who neglected to respond were contacted within a few days of the event, after which they were also fully connected to the new services. On August 26, 2013, an article about newly discovered threats to the roof were disclosed, along with a repair strategy that has since been implemented.

Click to Around Town Events The monthly Around Town section features entries from a revolving event calendar that cater to a wide range of interests. A new list of art festivals, music concerts, antique shows and a variety of annual specialty expos is updated every four weeks. Events currently posted include Holiday Happenings, the SunTrust Sunday Jazz Brunch, Christmas on Las Olas, the North Beach Art Walk, Downtown Countdown, Menorah Lightings, the Seminole Hard Rock Winterfest Boat Parade, the 26th Annual Las Olas Art Fair, the International Gem and Jewelry Show, the Suncoast Gun and Knife Show, Jazz on the Square (in the Village Grille) and others. Most of the events are local and free of charge. Thank you for your kind attention.

 

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