MARCH 20, 2012
ANNUAL BOARD MEETING
The Regency Tower Annual Members Meeting was called to order at 7:00 p.m. on March 20, 2012 in the Rendezvous Room by the President
WELCOME NEW RESIDENTS -There were no new residents present.
MINUTES OF 2010 MEMBERS MEETING -Cathie Lenz made a motion to approve the minutes of the March 17, 2011 Regency Tower Members Meeting. The motion was seconded by Eric Berkowitz and unanimously approved.
The meeting was temporarily adjourned at 7:03 p.m. in order to hold the Regency Tower Directors Meeting.
This meeting was reconvened at 7:25 p.m.
The floor was opened to Association Members. Members spoke regarding painting, notification forms and availability of resident directories.
REPORT OF ANNUAL ELECTION -Ofelia Alleguez, Chairperson of the Election Committee, presented the following report:
The official results of the elections held for the three positions on the Board of Directors on March 20, 2012 are as follows:
REORGANIZATION – ELECTION OF OFFICERS
Fern McBride was appointed to serve as Assistant Secretary.
Adjournment -Cathie Lenz made a motion to adjourn the meeting at 8:25 p.m. Eric Berkowitz seconded the motion, which was unanimously approved.
REGULAR BOARD MEETING
After the Annual Members’ Meeting at 7:00 p.m. was recessed at 7:03 p.m., the regular meeting of The Regency Tower Board of Directors was called to order at 7:04 p.m. on Tuesday, March 20, 2012 in the Rendezvous Room by the President.
Roll Call -The roll call showed the following Board Members present: Iris Anastasi, Eileen R. Bendis, Eric Berkowitz, Bernard Larkin, Catherine Lenz, Fern McBride and Margaret Thompson.
Reading of Minutes -Cathie Lenz made a motion to approve the minutes of the January 31, 2012 Regency Tower Board Meeting. Iris Anastasi seconded the motion, which was passed by general consent.
President's Report -President Eileen Bendis then read her President’s Report. Click Here to read the President’s Report.
Reserve Accounts -At our December 13, 2011 meeting, I had said that, based on the reserve study specialist’s recommendation, we would be renaming two of our existing accounts:
“Driveway” was to be re-named “Paving” and Balconies” was to be re-named “Concrete and Balcony”. Our new accountant at the FUOCO Group has recommended that we not change the names since, by doing so, we could be open to a challenge about misuse of the intent of the original funds. I agreed to keep the old names.
I also said that we were going to establish four (4) additional reserve accounts: “Air Conditioning”, “Pool”, “Mechanical” and “Interiors”. Our accountant has recommended against our doing this and has proposed that we open a new account: “Capital Expenditures and Deferred Maintenance”.
Our President, Eileen Bendis, will ask Board Members to ratify this proposal later in this meeting and will also define for what purposes the account may be used.
New forms are in the office for requests for financial reports and for inspection and copying of other documents.
It was noted that we have “no delinquencies.”
A motion was made by Fern McBride to approve the Financial Report, seconded by Eric Berkowitz, unanimously approved.
Manager’s Report -The President then called for the Manager’s Report. Click Here to read the Manager’s Report.
New Business -President Eileen Bendis then called for New Business. Click Here to read New Business.
Adjournment -A motion was made by Catherine Lenz and seconded by Iris Anastasi to adjourn the meeting at 7:23 p.m.
I can’t believe it has been one year since I became President of the Regency Tower. So much has happened since then and I do believe it is for the better. We finally got our amendment change so we can go forward with the impact glass balcony doors, which I must say was a major undertaking. Now, the work begins. The engineer’s specs have been sent to three companies, and hopefully the bids will be in this week and we can get everything signed and ready to go before the northern residents go back.
We have had some major leaks and flooding this year. We all must be diligent in observing changes in our own units. If you have older air conditioning units or water heaters please consider updating them. Your downstairs neighbors’ would appreciate it. Since our building is over 40 years old we do have aging pipes and this year it seems they are letting us know they are over 40 years old. Some are yours and some are the association’s. Don’t assume the leak will be taken care of by the association; it won’t if that pipe only services your unit; that will be your responsibility.
We will be starting on the replacement of the garage exhaust fan very shortly. If you haven’t ever looked at that dinosaur, you should before it is disassembled and carted away. It has been there for 40 years and is an original part of the building. Quite a piece of work.
I have been trying to enforce the rules, such as the AC/Mechanical rooms stuffed to the brim being emptied out to prevent major violations from the city and fire code enforcers. We’re attempting to clear the hallways that are cluttered with personal items that neighbors have to endure every day and removing beach accessories stored in cabanas. Everyone agrees that rules need to be followed until it involves them and their violations. Do we want a building that is up to the standards of the Galt Ocean Mile or do we want to be known as the “trailer park on the Mile”. You decide.
Ladies and gentleman, I am proud to be a member of this Board of Directors. If there are any questions on financials; ask, stop listening to people who know nothing and are living in the past. If there are questions on maintenance, ask. We don’t have the time to spell out everything on a minute to minute basis. We are going to send out the newsletter more often; I must admit it is probably my fault for this inconsistency. If anyone would like to volunteer to help get it out on time and help write a few articles, please let me know. You don’t have to live here all year round to contribute articles, just post it on your e-mail and send it to us.
For all of you who have supported most of this board this year, thank you. For those of you who haven’t, either get on the bus or get off at the next stop.
Manager Dwight Lyons'
This is Your Office
NEW BUSINESS MARCH 2012 New Business - 3/20/2012 Meeting RATIFY EXHAUST FAN LOCATION
We have decided to keep the garage exhaust fan in the same location after examining various locations, such as elevating it, and putting the job out for bids per the specs of our engineer and our attorney approving the contract. A motion was made by Iris Anastasi to put the garage exhaust fan in the same location and putting the job out for bids per the specs from the engineer and our attorney approving the contract. The motion was seconded by Fern McBride and unanimously approved. APPROVE SCOPE OF WORK FROM ENGINEER JOHN EVANS FOR BALCONY DOORS
New Business - 3/20/2012 Meeting
RATIFY EXHAUST FAN LOCATION
We have decided to keep the garage exhaust fan in the same location after examining various locations, such as elevating it, and putting the job out for bids per the specs of our engineer and our attorney approving the contract.
A motion was made by Iris Anastasi to put the garage exhaust fan in the same location and putting the job out for bids per the specs from the engineer and our attorney approving the contract. The motion was seconded by Fern McBride and unanimously approved.
APPROVE SCOPE OF WORK FROM ENGINEER JOHN EVANS FOR BALCONY DOORS
Cathie Lenz made a motion to accept the scope of work and specs from the engineer for the impact glass balcony doors. The motion was seconded by Eric Berkowitz and unanimously approved.
RESERVE ACCOUNT DETAIL
Fern McBride, Secretary