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MARCH 20, 2012

ANNUAL BOARD MEETING
7:00 PM

The Regency Tower Annual Members Meeting was called to order at 7:00 p.m. on March 20, 2012 in the Rendezvous Room by the President

Election Committee Chair Ofelia Alleguez
Ofelia Alleguez
INTRODUCTION OF ELECTION COMMITTEE -
The members of the Election Committee were introduced: Ofelia Alleguez, Chairperson, Pat DiSebastian, Ron Forment, Charles Ghayad and Beverly Smith.

WELCOME NEW RESIDENTS - There were no new residents present.

MINUTES OF 2010 MEMBERS MEETING - Cathie Lenz made a motion to approve the minutes of the March 17, 2011 Regency Tower Members Meeting. The motion was seconded by Eric Berkowitz and unanimously approved.

The meeting was temporarily adjourned at 7:03 p.m. in order to hold the Regency Tower Directors Meeting.

This meeting was reconvened at 7:25 p.m.

President Eileen Bendis
Pres Eileen Bendis
OPEN DISCUSSION -
Prior to the open discussion, the Secretary reminded the unit owners that they would be permitted to speak once for two minutes or less after stating their name and unit number.

The floor was opened to Association Members. Members spoke regarding painting, notification forms and availability of resident directories.

REPORT OF ANNUAL ELECTION - Ofelia Alleguez, Chairperson of the Election Committee, presented the following report:

  • Number of ballots received: 144
  • Number of valid ballots: 130
  • Number of Disregarded (Invalid) Ballots: 14

The official results of the elections held for the three positions on the Board of Directors on March 20, 2012 are as follows:

  • Abe Ben Aviv – 66;
  • Eric Berkowitz – 94;
  • Fred Gabrielle – 54;
  • Bernard Larkin – 52;
  • Ronald Lenzi – 42 and
  • Eugene Sicoli – 77.

REORGANIZATION – ELECTION OF OFFICERS

  • President: Eileen Bendis
  • Vice President: Eric Berkowitz
  • Treasurer: Cathie Lenz
  • Secretary: Margaret Thompson

Fern McBride was appointed to serve as Assistant Secretary.

Adjournment - Cathie Lenz made a motion to adjourn the meeting at 8:25 p.m. Eric Berkowitz seconded the motion, which was unanimously approved.

REGULAR BOARD MEETING
7:04 PM

After the Annual Members’ Meeting at 7:00 p.m. was recessed at 7:03 p.m., the regular meeting of The Regency Tower Board of Directors was called to order at 7:04 p.m. on Tuesday, March 20, 2012 in the Rendezvous Room by the President.

Roll Call - The roll call showed the following Board Members present: Iris Anastasi, Eileen R. Bendis, Eric Berkowitz, Bernard Larkin, Catherine Lenz, Fern McBride and Margaret Thompson.

Reading of Minutes - Cathie Lenz made a motion to approve the minutes of the January 31, 2012 Regency Tower Board Meeting. Iris Anastasi seconded the motion, which was passed by general consent.

President's Report - President Eileen Bendis then read her President’s Report. Click Here to read the President’s Report.

Treasurer Cathie Lenz' Financial Update
Treasurer Cathie Lenz
Financial Report -
Treasurer Cathie Lenz gave a report reflecting the Association’s financial position as of March 20, 2012. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)

Reserve Accounts - At our December 13, 2011 meeting, I had said that, based on the reserve study specialist’s recommendation, we would be renaming two of our existing accounts:

“Driveway” was to be re-named “Paving” and Balconies” was to be re-named “Concrete and Balcony”. Our new accountant at the FUOCO Group has recommended that we not change the names since, by doing so, we could be open to a challenge about misuse of the intent of the original funds. I agreed to keep the old names.

I also said that we were going to establish four (4) additional reserve accounts: “Air Conditioning”, “Pool”, “Mechanical” and “Interiors”. Our accountant has recommended against our doing this and has proposed that we open a new account: “Capital Expenditures and Deferred Maintenance”.

Our President, Eileen Bendis, will ask Board Members to ratify this proposal later in this meeting and will also define for what purposes the account may be used.

Secretary Fern McBride
Secretary Fern McBride
Today I circulated a memo to Board Members regarding changes and clarification of certain “Accounting Procedures”. (Not really all about procedures, but that was the title to two previous memos that I tried to get in sync.) The new memo says that the office will accept cash, up to $100; it also outlines rates and procedures for delinquent payments of assessments and notes the agreement to accept post-dated checks. As soon as I hear from all, I will arrange to have the memo sent to all unit owners.

New forms are in the office for requests for financial reports and for inspection and copying of other documents.

It was noted that we have “no delinquencies.”

A motion was made by Fern McBride to approve the Financial Report, seconded by Eric Berkowitz, unanimously approved.

Manager’s Report - The President then called for the Manager’s Report. Click Here to read the Manager’s Report.

New Business - President Eileen Bendis then called for New Business. Click Here to read New Business.

Adjournment - A motion was made by Catherine Lenz and seconded by Iris Anastasi to adjourn the meeting at 7:23 p.m.

Fern McBride
Board Secretary

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PRESIDENTS REPORT

MARCH 2012

Board President Eileen Bendis'
Message to Members

President Eileen Bendis
President Bendis
MY, MY, HOW TIME FLIES!!

Impact Glass Door
Impact Glass Door
Since last July, in keeping with my promise, one of my priority projects has been the balcony doors. A survey that we distributed was returned with a favorable response. The next step was to amend our governing documents and a proxy was sent to every unit owner. Once again - whenever a majority vote of all the members is required - please, complete and return your limited proxy...FOR OR AGAINST. I cannot tell you how many phone calls I made, just to get your answer. Luckily, I have unlimited calling - nationwide and Canada! Complacency is one of our biggest obstacles. If you want something but don’t vote, you may subsequently find yourself wondering what happened or feeling regret after the opportunity has passed.

I can’t believe it has been one year since I became President of the Regency Tower. So much has happened since then and I do believe it is for the better. We finally got our amendment change so we can go forward with the impact glass balcony doors, which I must say was a major undertaking. Now, the work begins. The engineer’s specs have been sent to three companies, and hopefully the bids will be in this week and we can get everything signed and ready to go before the northern residents go back.

Kandaleah 'Kande' Lewandowski
Kande
Another major undertaking was redoing our bookkeeping methods and books. Cathie, Dwight, and Kande have worked endlessly making sense of what was. Since the first of the year everything is just about in place. It makes more sense and should be easier for all of us to follow. Thank you.

We have had some major leaks and flooding this year. We all must be diligent in observing changes in our own units. If you have older air conditioning units or water heaters please consider updating them. Your downstairs neighbors’ would appreciate it. Since our building is over 40 years old we do have aging pipes and this year it seems they are letting us know they are over 40 years old. Some are yours and some are the association’s. Don’t assume the leak will be taken care of by the association; it won’t if that pipe only services your unit; that will be your responsibility.

We will be starting on the replacement of the garage exhaust fan very shortly. If you haven’t ever looked at that dinosaur, you should before it is disassembled and carted away. It has been there for 40 years and is an original part of the building. Quite a piece of work.

Marc and Rocky
Marc and Rocky
Dwight, Mark, Rocky, and Nesly have been painting, scrubbing, and polishing all aspects of the Regency Tower. Even the trash room was emptied, scrubbed and painted not long ago. The trash chutes were cleaned professionally and deodorized; I don’t believe this was ever done.

I have been trying to enforce the rules, such as the AC/Mechanical rooms stuffed to the brim being emptied out to prevent major violations from the city and fire code enforcers. We’re attempting to clear the hallways that are cluttered with personal items that neighbors have to endure every day and removing beach accessories stored in cabanas. Everyone agrees that rules need to be followed until it involves them and their violations. Do we want a building that is up to the standards of the Galt Ocean Mile or do we want to be known as the “trailer park on the Mile”. You decide.

Ladies and gentleman, I am proud to be a member of this Board of Directors. If there are any questions on financials; ask, stop listening to people who know nothing and are living in the past. If there are questions on maintenance, ask. We don’t have the time to spell out everything on a minute to minute basis. We are going to send out the newsletter more often; I must admit it is probably my fault for this inconsistency. If anyone would like to volunteer to help get it out on time and help write a few articles, please let me know. You don’t have to live here all year round to contribute articles, just post it on your e-mail and send it to us.

For all of you who have supported most of this board this year, thank you. For those of you who haven’t, either get on the bus or get off at the next stop.


Eileen Bendis


Manager Dwight Lyons'

  • Manager Dwight Lyons
    Manager Dwight Lyons
    Projects

    • Email Service
      • Email invoicing began the first quarter of 2012 and approximately 70 Unit Owners have taken advantage of this opportunity. I originally set this email network to alert unit owners during emergencies and storms. We recently expanded this network for email billing to save money on postage and saving paper. Also, this works very well for our international owners and those owners who travel often.

    • New Copier
      • Our lease is about to expire and we have signed a new agreement for 4 years at a cost of approximately $215.00 dollars per month with a service plan included and 42,000 B & W copies, all service issues and toner is included. I decided to have the three computers in the office networked with the copier and thus saving on cartridge ink cost. This new copier has color copies, sorting and collating, everything a commercial grade copier should have included. We spent approx. $ 1,800.00 in 2011on cartridge ink and this should be reduced by $1200.00 and subsequently our copier cost is about $100.00 per month. While we keep small copiers on our desk for emergencies.

    • Ongoing Projects
      • Exterior area painting

      • Power washing.

    • Off Season Projects
      • Interior hallway door painting

      • Elevator landing painting

      • Trash room and door frame painting

      • Paver repair

      • Garage exhaust fan replacement

      • Garage drain pipe repair and I am sure some others will pop up.


This is Your Office
To meet with me privately...
Please call the office and let me know when it would be convenient!
Your input is important!


Dwight D. Lyons
CMCA, AMS, PCAM

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NEW BUSINESS

MARCH 2012

New Business - 3/20/2012 Meeting

Click to Twin City Fan to see New Garage Fan Specs March 20, 2012 - President Eileen R. Bendis called for New Business.

  • RATIFY EXHAUST FAN LOCATION

    • We have decided to keep the garage exhaust fan in the same location after examining various locations, such as elevating it, and putting the job out for bids per the specs of our engineer and our attorney approving the contract.

      A motion was made by Iris Anastasi to put the garage exhaust fan in the same location and putting the job out for bids per the specs from the engineer and our attorney approving the contract. The motion was seconded by Fern McBride and unanimously approved.

  • APPROVE SCOPE OF WORK FROM ENGINEER JOHN EVANS FOR BALCONY DOORS

    • Impact Door
      Impact Door
      We have received the scope of work and the specs for the impact glass balcony doors.

      Cathie Lenz made a motion to accept the scope of work and specs from the engineer for the impact glass balcony doors. The motion was seconded by Eric Berkowitz and unanimously approved.

  • RESERVE ACCOUNT DETAIL

    • Our Treasurer has requested that we establish a new reserve account called “Capital Expenditures and Deferred Maintenance,” which would be used for any expenditure funds for:

      • (a) the purchase of an asset whose useful life is greater than one year in length;
      • (b) the replacement of an asset whose useful life is greater than one year in length;
      • (c) the addition to an asset that extends the useful life of the previously existing asset for a period of greater than one year in length;

    • and, as to “Deferred Maintenance” it would be used for any maintenance or repair that

      • (a) will be performed less frequently than yearly;
      • (b) will result in maintaining the useful life of an asset

    • (per Condominium Rule 61B-22.001(2)&(3).)

      A motion was made by Fern McBride to accept this new reserve account detail. The motion was seconded by Margaret Thompson and unanimously approved.

                        Fern McBride, Secretary

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