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MARCH 23 2011

BOARD MEETING

The meeting of The Regency Tower Board was called to order at 7:00 a.m. on Wednesday, March 23, 2011 in the Rendezvous Room of The Regency Tower by the President. The President introduced the Board.

Roll Call - The roll call showed the following Board Members present: Iris Anastasi, Eileen R. Bendis, Eric Berkowitz, Dee Lanzillo, Catherine Lenz, Fern McBride and Bill Tennenbaum (via speakerphone).

Approval of Minutes - The President asked for a motion to suspend the reading of the minutes and approve them as written. Eric Berkowitz made the motion, which was seconded by Iris Anastasi. The motion was passed by general consent.

The President asked if everyone had received the planned meeting schedule and asked for a motion to adopt the schedule. Catherine Lenz moved to adopt the schedule as presented for meetings for the rest of the calendar year 2011, seconded by Eric Berkowitz. The motion was passed by general consent. The President explained that the Board would have meetings every month with the exception of June, July and August.

President Eileen Bendis
President Eileen Bendis
President’s Report -
Eileen R. Bendis

Hello, Tungjatjeta, Bonjour, Hola, Olá, Guten Tag, Salaam Alekum, Laba diena, Shalom, Ciào.

As your new President of the Regency Tower Association, I would like to begin by thanking each and every one of you who voted for me, and the Board for selecting me as the President. For those of you who did not vote for me, I hope I can convince you that the right choice was made. My number one goal as your new President will be to mend fences and put everyone on the same team.

I’m looking forward to an open policy of records and ideas. Our condominium has such an abundance of talented residents (attorneys, contractors, accountants, etc), that I am eagerly looking forward to getting input from these resources. I plan to implement a once a month “lobby forum”, in which all residents can talk one on one with me with their compliments, suggestions, ideas and heaven forbid…complaints, that will improve the cohesiveness of the Regency Tower. We will try to consider all ideas and determine how viable they are. We will also return to the once a month board meetings during the year, except the 3 months of summer, so that we can keep all residents up to date on Board decisions.

Please, be patient. A successful transition will take a little while, but rest assured that your Board of Directors will be working hard to maintain a level of gracious living of which we can all be proud. Hopefully, we can make the Regency Tower the friendliest building on the Galt Ocean Mile!

Treasurer Bill Tennenbaum Gives Financial Update
Bill - See March 17 Report
Financial Report -
Bill Tennenbaum

The Treasurer referred back to the information in the March 17, 2011 Board Minutes. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)

We currently have 1 delinquent account with the attorney, 2 foreclosures and one owner paying a reduced amount to avoid foreclosure.

Cathie Lenz added that the audited year end financials are now available in the office.

Manager Dott Nicholson-Brown
Manager Dott
Nicholson-Brown
Manager’s Report -
Dott Nicholson-Brown (read by the Secretary)

  1. Major Projects
    1. North Fire Doors to Stairwells – During 2010, we received inspections by two door contractors and one engineer. The cost to replace all doors was between $30,000. and $33,000. After budgeting $33,000., we had both contractors return last month. Barter Doors went over all 18 doors in a meticulous manner and determined that the doors on the higher ten (10) floors were in good shape except for cosmetics, such as sanding, grinding and painting. He stated alignment is excellent, hinges good and we could get another 5-10 years. The middle five (5) are OK but not as good and the lower five (5) must be replaced. He installed a prototype on the 4th floor to get an idea of time required and will quote a price for the lower doors later. The prototype door appears to be an excellent installation
    2. Roofs – During the 40 year recertification, I had Advantage One Corp. repair the roof membrane, blisters and other work recommended by the forensic engineer. I then placed into the budget funds for the two (2) upper roofs. One is holding water which deteriorates the roofing system and the other is completely saturated with water. Metal scuppers will be replaced and new parapet wall flashing will be installed on both.
  2. Monthly Meetings
    1. Staff Meetings are held second Wednesday of each month at 10 A.M. Discussion between three departments; (Maintenance, Security and Administration) are conducted to iron out any problems and voice any suggestions for amicable relations between the three departments.
    2. Maintenance Meetings are held the second Wednesday of each month immediately following the Staff meeting. Maintenance chair, Dee and I ask them to express any problems or ideas regarding how we might perform repairs, etc. in a better manner. Then we give them our feedback on any problems we see that needs immediate action or a time table.
    3. Security Meetings - At the recommendation of a consultant, we hold monthly security employee meetings the third Thursday of each month, 1:30 – 2:30 P.M. At this meeting the security officers are encouraged to express any problems, frustrations, ideas, suggestions which I go over with Carlos and decide the necessary action. I also test them on their knowledge of the Security Handbook and on different Rules & Regulations.
  3. Secretary Fern McBride
    Secretary Fern McBride
    Financial - Updated the collection notice for delinquent owners. Work closely with new staff accountant in adhering to our collection procedures and related legal requirements. Consulted with auditors in preparing 2010 Audit Report. Also with insurance companies and FEMA to maintain our exemption from being classified as a flood zone.
  4. New Purchases and/or New Contracts – No current contracts were replaced or renewed. We purchased a Leaning Mirror which some love and some hate. I await a Board vote on how they wish to handle the matter.
  5. Important Issues - It is requested that owners do not ask Security Officers to lift luggage or other heavy items. Our treasurer saved the Association several thousand dollars by reclassifying Security Department to an extremely low workers compensation rate. Maintenance employees are the only employees classified for heavy lifting.

New Business - President Eileen Bendis then called for New Business. Click Here to read New Business.

Announcements - The President announced that owners do not give orders or instructions to employees. If they have anything to say, it should be put in writing, hand it in and it will be dealt with.

Adjournment - A motion was made by Catherine Lenz and seconded by Eric Berkowitz to adjourn the meeting at 7:35 p.m.

Fern McBride
Board Secretary

 

NEW BUSINESS

MARCH 23, 2011

  • Planned Schedule of Meetings – Announced after “Approval of Minutes”

  • Request for Committee Volunteers – The President stated that we have quite a few committees that have to be re-done. Have not seen present committee chairpersons; will place sign-up sheets at security desk for people to indicate their interest in serving on a committee.

  • Manager Contract – Dee Lanzillo made a motion that the Manager’s Contract dated April 2, 2009 by and between Dott Nicholson-Brown and The Regency Tower Association, be extended under the same terms and conditions as stated therein. Bill Tennenbaum seconded the motion. After discussion, a vote was taken with the following results: Eric Berkowitz, Dee Lanzillo, Fern McBride and Bill Tennenbaum voted “yea” and Iris Anastasi, Eileen R. Bendis and Catherine Lenz voted “nay.” The motion passed with 4 “yeas” and 3 “nays.”

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