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MARCH 30 2009

BOARD MEETING

The meeting of The Regency Tower Board was called to order at 10:30 a.m. on Monday, March 30, 2009 in the Rendezvous Room of The Regency Tower by the President.

Roll Call - The roll call showed the following Board Members present: Iris Anastasi, Eric Berkowitz, Dee Lanzillo, Fern McBride, Bob Nagle, Dott Nicholson-Brown and Bill Tennenbaum (via speakerphone).

Reading of Minutes - The minutes of the meeting of The Regency Tower Board Meeting held on March 12, 2009 were read. Bill Tennenbaum made a motion to approve the minutes as read, seconded by Iris Anastasi, unanimously approved.

Treasurer Bill Tennenbaum Gives Financial Update
Bill - See March 12 Report
Financial Report -
The Treasurer referred back to the information in the March 12, 2009 Board Minutes. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)

Collection Policy Statement read by the Secretary:

Regrettably, our community has been unable to escape the widespread effects of the economic strain. Delinquencies and foreclosures are becoming a very real problem and are beginning to threaten our standard of living.

Our fiduciary responsibility is to protect the rights and the interest of all unit owners in this community and; therefore, it has become necessary to initiate a more aggressive Collections Policy.

It is incumbent upon each unit owner to pay their quarterly maintenance on a timely basis.

Maintenance is due on the 1st day of January, April, July and October. If not received by the 15th of the month within which it is due, you are delinquent in your obligation to the association and a late fee shall be added to your maintenance account.

To afford you an opportunity to remit payment if not yet received, on or about the 20th of the month, you will receive a “certified” late letter, providing you 30 days to bring your account current to avoid a lien being placed against your unit. Should you fail to timely respond, account will be referred to the Association legal counsel and you will incur charges for all legal fees, costs, late fees and interest.

Please be assured we appreciate the timely payments of the vast majority of Regency Tower unit owners; this policy is being initiated in the best interest of all residents as well as to ensure the standard of living we are all accustomed to here will not begin to deteriorate due to those that do not meet their obligations.

Thank you for your continued cooperation.

Secretary Fern McBride
Secretary Fern McBride
Vote on Change of Officers -
Fern McBride made a motion that Dott Nicholson-Brown be removed as President and Dee Lanzillo be elected as President. The motion was seconded by Bill Tennenbaum; the motion passed with 6 ayes and 1 nay.

Dee Lanzillo made a motion that Iris Anastasi be removed as Vice President and Eric Berkowitz be elected as Vice President. The motion was seconded by Iris Anastasi and passed with 6 ayes and 1 nay.

Bob Nagle announced that he was leaving in five minutes.

Iris Anastasi read a document and made the following 2 motions:

  1. A motion to postpone voting for Dott as manager until a job description and a contract is in place. The motion was seconded by Bob Nagle; there were 2 ayes and 5 nays; therefore the motion did not pass.

  2. A motion to add Dott’s name to the list of applicants already interviewed and for the Board to make the choice of manager or management company. The motion was seconded by Bob Nagle; there were 2 ayes and 5 nays; therefore the motion did not pass.

Vote on Manager Hiring - Bill Tennenbaum made a motion that Dott Nicholson-Brown be hired as Manager of the Regency Tower Association effective April 1, 2009. The motion was seconded by Dee Lanzillo; there were 4 ayes and 2 nays; Dott Nicholson Brown recused herself from voting.

Committee Reports - President Nicholson-Brown then called for Committee Reports. Click Here to read the Committee Reports.

Announcements - Bob Nagle announced that he will be resigning from the Board and every committee effective April 1, 2009.

Adjournment - A motion was made by Bill Tennenbaum and seconded by Dee Lanzillo to adjourn the meeting at 11:15 a.m.; unanimously approved.

Fern McBride
Board Secretary

COMMITTEE REPORTS

MARCH 30, 2009

Architectural Review & Construction Committee
Eric Peter Berkowitz

Paint Project

Construction Committee Chair Eric Peter Berkowitz Gives Report
ERIC - BALCONIES
ARE COMPLETED
On Saturday, March 28th, contract negotiations with H & H Painting to paint and waterproof the building were finalized. In addition to the weather, the project start date was subject to three factors. We are awaiting receipt of the completed color selection ballots sent to each unit owner which are due by April 3rd. April 10th is the date by which residents were admonished to inform the contractor and/or the office about removing unwanted storm shutters and/or balcony tiles. Unit owners that fail to notify the contractor by the due date risk facing significantly increased costs for these incremental jobs. The third and final factor is the contractor’s level of preoccupation with other ongoing projects.

Since we have to wait until April 10th before applying any paint, the anticipated start date is April 13th. The contractor will initially prepare to remove shutters and/or tiles and attend to any subsequent patching. This will be the first order of business in each stack. Following completion of these preliminary jobs, the balance of the stack will be examined for cracks and defects that will also receive indicated repairs and elasteromeric patches. Only then will the stack be primed and painted.

Given the unavoidable negotiating delays, we must take advantage of every opportunity to expedite this project. This week, the Construction Committee will arrange meetings with contractor Gary Hricko, product distributor Jack Findlan and a representative from Benjamin Moore to review the project and organize an efficient timetable.

In addition to regular inspections by the distributor, the manufacturer and the engineer as well as fully attended progress meetings, we will closely monitor the work each day. By performing daily oversight, any potential problems encountered by the contractor can be addressed immediately. If diligently applied, this could help recapture weeks of lost time and contain costs.

As additional relevant information becomes available, it will be posted immediately. Thank you for your kind attention.

 

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