Roll Call -The roll call showed the following Board Members present: Iris Anastasi (via speakerphone), Eric Berkowitz, Stephen Collins, Dee Lanzillo, Fern McBride, Dott Nicholson-Brown and Bill Tennenbaum.
Approval of Minutes -Eric Berkowitz made a motion to approve the minutes of The Regency Tower CY 2010 Budget Presentation Meeting held on November 12, 2009. The motion was seconded by Bill Tennenbaum and unanimously approved.
Financial Report -Treasurer Bill Tennenbaum reported on the Association’s financial position as of December 15, 2009. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)
There are currently 3 delinquent accounts and 2 placed with our attorney for collection.
Report on Reserves Vote -The Secretary reported the Limited Proxy results as follows:
A motion was made by Iris Anastasi to accept the Treasurer’s report and the report on Reserves vote, seconded by Stephen Collins, unanimously approved.
Board Vote on CY2010 Budget -Stephen Collins made a motion that the Calendar Year 2010 Budget as presented at the November 12, 2009 Board Meeting be approved, seconded by Bill Tennenbaum, unanimously approved.
Committee Reports -President Lanzillo then called for Committee Reports. Click Here to read the Committee Reports.
New Business -President Lanzillo then called for New Business. Click Here to read New Business.
Adjournment -A motion was made by Bill Tennenbaum and seconded by Iris Anastasi to adjourn the meeting at 3:35 p.m.; unanimously approved.
PRESIDENTS REPORT DECEMBER 2009 Board President Maria "Dee" Lanzillo's
Board President Maria "Dee" Lanzillo's
First, I would like to thank our Board Members for their confidence in choosing me as President of Regency Tower.
I want to take this opportunity in thanking our Manager for the great job she has done and continues to do. Dott has negotiated several new contracts for A/C Maintenance, Fire Alarm Systems and Elevator Maintenance and saved our association several thousands of dollars in her effort and many hours of hard work in doing so.
We truly have been very busy over the past several months making sure that many problems have been corrected and many projects completed. Please read the Maintenance Report to get a sense of the number of items repaired, replaced and installed by our excellent Maintenance and Housekeeping Department.
I thank all of you for my office as President and for all your support.
Manager Dott Nicholson-Brown's
“Be the change you wish to see in the world”
.: ♥ Aloha ♥ :.,
For eight years I presided as your Board President while also serving as an untitled, but licensed Condo Association Manager. My plans were to sell my unit this past spring and move to my retirement home in N.C. The Board voted to advertise for and to hire an outside manager. However, as you know the market decreased significantly causing me to remove my unit from the offerings. With Board approval, I officially assumed the job as Manager. Our new President, Dee Lanzillo and I work beautifully together and all is well. Best of all, the internecine discord that erupted during last spring appears to have abated. My first attention as Manager was Hurricane Preparation along with supervising the painting of the building and exterior components. Fortunately, the former was not needed.
As an experiment to ascertain if we could bring our pavers “back to life”, we had Pressure Cleaning & Select Specialists power clean and seal the pavers at the Southside upper deck. It came out very well. The decision is pending on whether to have our Maintenance Department perform the work for the balance of the property (North and West areas).
Because of maintenance problems in several service contracts, we cancelled the air conditioning, fire alarm/monitoring and elevator contractors. Each was cancelled due to breach of contract and lack of service. After securing bids from 3-5 companies for each service, we selected three highly recommended companies at an approximate savings of $10,000.
There were several special purchases which I will not enumerate because they will probably be mentioned in the Maintenance and/or Beautification or Landscaping reports. One that you will notice at the Board meeting is our new P.A. system with a wireless microphone. This allows The Board to pass it among Directors and the attending owners.
Walking the property with the Chief of Security, Carlos, on a regular basis results in various maintenance, cleaning and rehab items which are then accomplished by the Maintenance department.
Merry Christmas, Happy Chanukah, Happy New Year and my heartfelt gratitude to all of you for your wonderful support during the past year.
In closing I leave you with this quote –
“Kindness is a language we all understand.
COMMITTEE REPORTS DECEMBER 2009 Architectural Review & Construction Committee
Architectural Review & Construction Committee
People have the right to tailor their homes as they see fit. Aside from their bank accounts and imagination, only one restriction limits neighbors living above and below one another. Home improvements should not be realized at the expense of one another’s right to “quiet enjoyment”. The term mistakenly conjures someone blissfully meditating in their living room. In actuality, it embodies not being flooded, not having your electricity spontaneously cycled on and off and not enduring a nightly cantata of foot stomping from the apartments above or below.
Until a few years ago, compliance with Fort Lauderdale Building Code and Regency Tower regulations governing interior construction was left to each unit owner’s discretion - a marginally supervised “honor system” of sorts. Many owners voluntarily adhered to these rules through the years; others recklessly considered compliance “impractical”.
Over decades, scores of unit owners installed inadequate sound mollification under flooring, inflaming dozens of angry noise complaints between neighbors, many that continue today. Other unit owners connected relocated sinks, showers, bathtubs and washing machines to drainage lines inadequate for those purposes, predicating the expensive multi-floor floods that predictably ensued. Some rash unit owners overloaded unit circuits or deliberately bypassed circuit breakers altogether while personally rewiring their homes. Unprotected by breakers or fuses, these electrical hot spots intermittently knock out the juice to their unit, their entire floor or all three floors sharing the sub-breaker that governs their electricity. When the damage outpaces the system’s reset capabilities and those of maintenance personnel, we all pay for the electrician.
To protect the association from proliferation of these dangerous and expensive “short cuts”, in late 2004 the Regency Tower board constituted the Architectural Review Committee (ARC) to make relevant recommendations after reviewing a unit owner’s planned improvements.
The City was cracking down on compliance violations by association unit owners and the Department had tightened its policy governing permits, requiring approval for construction involving any new or replacement plumbing, drainage and electrical connections. Permits are also required for any design element or furnishing with a structural component, including cabinets, countertops, windows, walls, pass-throughs, doors, etc. While emergencies may be addressed without a permit, they must be reported afterwards to avoid a penalty.
When asked how he targeted those Regency Tower units for violation notices, Mr. Masula explained “When I noticed marked contractor vehicles arriving in the lower driveway, I followed the workers into the building. I showed my credentials to security, asked where the contractors went and followed them to the units. Whenever the owner or contractor couldn’t produce a permit, I posted a notice.” In effect, Mr. Masula executed a sting operation! Masula admonished that Inspectors were catching violators in associations all over the City and that we could expect “more of the same.”
To shield other Regency Tower unit owners, a system to enforce compliance with Architectural Review Committee recommendations was devised and implemented. Under this system, completed Committee forms are reviewed within 48 hours, and the unit owner is apprised of the results. As required, copies of any permits, contractor’s license and insurance data, signed and notarized “Permission to Enter” form and elevator deposit are submitted to the office, which then gives Security a copy of the ARC approval. A contractor is only allowed to work in a unit after Security receives that approval.
Since the new system was instituted, the Committee has reviewed 81 planned improvements for unit owners, including 5 during the last month. Despite several subsequent surprise visits by Building Inspectors, no Regency Tower unit owner has since received a violation notice. In fact, two inspectors asked if they could use the Architectural Review forms developed by Regency Tower as examples for other associations around the City.
Many unit owners reported that the in-house plan reviews resulted in a substantial savings. For jobs that didn’t require a permit, the Committee review uncovered several expired and/or fraudulent contractor licenses. Securing a permit has also saved a bundle for unit owners. Unless substantial funds are withheld in reserve, unit owners can do little to force a reluctant contractor to fix an inadequate installation. However, a dissatisfied City Building inspector can make life hell for a negligent or unethical contractor. In various instances, City Inspectors forced contractors to reinstall fixtures, an air conditioner, hanging cabinets, sinks, a garbage disposal, two showers, a washing machine and drainage lines – all at the contractor’s expense.
If you call the Building Department main number at 954-828-6520 and ask customer service what types of interior construction require a permit, the standard answer is, “Everything except floor coverings and painting.” Notwithstanding, we contact a plans examiner when confronted with a construction “grey area”. On the bright side, if given the appropriate data, permits are approved much more expeditiously than in the past and their progress can be followed online. If you encounter any problems with planning or permitting improvements to your home, feel free to contact the Committee for assistance. Thank you for your kind attention.
The garage guardhouse was also painted to blend into the building color scheme.
(Committee Chair Martin Rivas' report read by Committee member Stephen Collins.)
To alleviate the problem of plants affected in the wind tunnels on north and south sides, we put in Lantana, a lower plant so as not to be damaged. Also, we lowered the front plants on the upper level. In addition, we replaced Bougainvillea trees at the north and south corners of the garage entrance. All flowers were selected to match the building colors.
And lastly, we have found a solution to bald spots in certain areas by planting new cuttings dipped in hormones, then carefully tending them and lo and behold they are starting to take root.
Maintenance & Housekeeping Committee
At this time I wanted to thank all of the Maintenance crew for their hard work and dedication for making my job much easier.
Many thanks to Marc and Rocky.
Rules & Regulations
The Rules and Regulations Committee, consisting of Stephen Collins, Joyce Woodward and myself met during the spring. In updating the rules, the revisions made are primarily to complement the language in all new forms including the Exercise Room Form, the ARC Form along with editing where needed. The 2009 edition will be available for distribution on Monday, December 21, 2009.
A motion was made by Dott Nicholson-Brown that we approve the 2009 updated edition of the Rules & Regulations; seconded by Eric Berkowitz; unanimously approved.
Uff! We made it!! Most of the Security & Safety goals were achieved in this past year. Most of all, thanks to our building manager, Mrs. Nicholson-Brown and all Board of Directors for their extra efforts of digging in the budget to find some needed funds to improve our safety and security around the weak points in our building.
We rearranged some cameras to improve our security view and added new ones covering more areas of surveillance.
We updated our Security Handbook and created a new Security and Safety Training Manual. Monthly meetings are scheduled with presence Mandatory. In those meetings we review our handbooks and are trained in utilizing the safety and security methods on a consistent basis in each situation. We go over some question and answer exercises as well as checking each guard’s knowledge of the Security Handbook, Rules and Regulations, Employees Manual and the new Safety and Security Training Manual.
Of course we always have room for improvement and we are counting on you (residents, guests and visitors) to assist us in this. Most of our guards are here a year or close to recognizing the familiar faces which is a plus when you arrive for the fall and winter season with us.
Please remember that your cooperation and suggestions to the Board are always welcomed. As you can see, we are striving at all the times, to achieve our aim of making this building the most secure on the Galt.
In the name of our Security & Safety staff, we wish you and your family a wonderful holiday season and a healthier new year.
God bless you all.
Safety Tip: When you drive into the building, always use the south side ramp and to exit always use the north side ramp. This will avoid accidents.
We Care Committee
With the assistance of Security in giving notification concerning anyone who may become ill, the Office of Administration has continued the concerns to show that the Regency Tower Association cares. The following are the residents experiencing illness or death during the past nine months!
Web Site Committee
Meeting minutes from the annual November Budget Presentation are available on the Board Meeting page. The last President’s Report, New Business and Committee Reports were posted following the March 30th Board Meeting. In April and May, data from several subsequent Special Meetings were made available. From April through September, a series of ten updates documenting every aspect of the Paint Project and the Swimming Pool Rehabilitation were posted in response to seventeen emails requesting information about the progress of those projects. The final October 2nd report also reviewed Beautification Committee improvements to the lobby and the Receiving Room.
On May 23rd, contact information for legislators promoting the Sprinkler Retrofit extension bill was made available. Seven Regency Tower residents used the links to send emails supportive of Senate Bill 714, which was overwhelmingly passed in both houses before the Governor disappointed over a million Condo owners by vetoing the bill. On June 12th, links to information about Governor Crist’s motives were posted as well.
An informational alert about the annual Regency Tower Fire Alarm test performed on September 14th and 15th was posted on September 10th. On September 19th, a comprehensive summary of the issues surrounding a County effort to close the Galt Mile Reading Center was posted along with an invitation to join other Galt Mile residents at the September 22nd County Commission Budget Meeting. As a result, Regency Tower was well represented in the successful effort to save this precious neighborhood asset.
Every month, blurbs on the home page about upcoming events are made available under “Around Town”. The extended headlines are linked to comprehensive descriptions about the events on the Notices and Reminders Page. Each article concludes with contact information and links to original resources for those interested in eliciting additional information. Thank you for your kind attention.
EVENTS DECEMBER 2009 Annual Holiday Fund for Employees The Holiday Season is upon us and, as is our custom, we are asking everyone to contribute to the Regency Tower Employees’ Holiday Fund for 2009. This fund shows our appreciation to all members of our staff for everything they have done during the past year to make living at the Regency Tower comfortable and pleasant. The total amount received will be divided among all members of our staff. Although many residents give more, a minimum of $50.00 is suggested. We thank you for your generous response to this request. Please make your check payable to “R. T. Employees’ Holiday Fund” and deposit it into the HOLIDAY FUND box on the Security Desk. If you are not in residence, please mail your contribution addressed to: Regency Tower Employees’ Holiday Fund by Our committee wishes you and your family a joyous Holiday Season, as well as happiness and good health throughout the coming year. Please keep in mind that many of our employees extended themselves far beyond their respective “job descriptions” before, during and after every emergency. Their actions contributed heavily to moderating the inconvenience and damage costs faced by our Association during and after each hurricane and tropical storm, when the garage door was on the fritz, during every flood, and during dozens of other instances that pass unnoticed because THEY DO THEIR JOB SO WELL. This is an opportunity for each of us to show our gratitude and reward their dedication. Please DON’T ALLOW IT TO PASS without having been heard from - editor Employee Holiday Fund Committee Fern McBride
Annual Holiday Fund for Employees
The Holiday Season is upon us and, as is our custom, we are asking everyone to contribute to the Regency Tower Employees’ Holiday Fund for 2009. This fund shows our appreciation to all members of our staff for everything they have done during the past year to make living at the Regency Tower comfortable and pleasant.
The total amount received will be divided among all members of our staff. Although many residents give more, a minimum of $50.00 is suggested. We thank you for your generous response to this request.
Please make your check payable to “R. T. Employees’ Holiday Fund” and deposit it into the HOLIDAY FUND box on the Security Desk. If you are not in residence, please mail your contribution addressed to: Regency Tower Employees’ Holiday Fund by
Our committee wishes you and your family a joyous Holiday Season, as well as happiness and good health throughout the coming year.
Please keep in mind that many of our employees extended themselves far beyond their respective “job descriptions” before, during and after every emergency. Their actions contributed heavily to moderating the inconvenience and damage costs faced by our Association during and after each hurricane and tropical storm, when the garage door was on the fritz, during every flood, and during dozens of other instances that pass unnoticed because THEY DO THEIR JOB SO WELL. This is an opportunity for each of us to show our gratitude and reward their dedication. Please DON’T ALLOW IT TO PASS without having been heard from - editor
Employee Holiday Fund Committee