ANNUAL BOARD MEETING
The Regency Tower Annual Members’ Meeting was called to order at 7:00 p.m. on March 13, 2008 in the Meeting Room by the President.
WELCOME NEW RESIDENTS -The following new residents were introduced and welcomed: William David (609), Alton Hollis (904), Heidi Boucher (906) and Harold Pasini (1909).
MINUTES OF 2007 MEMBERS MEETING -The minutes of the March 13, 2007 Regency Tower Annual Members Meeting were read. Margie Nagle made a motion to approve the minutes; seconded by Ginia Wexler; unanimously approved.
OPEN DISCUSSION -The floor was opened to Association Members. Several members spoke on various subjects, such as: Replacement of awning at garage entrance, noise from elevator #2, questions and comments regarding Unit 1701, and some favorable statements regarding the Board of Directors.
The official results of the elections held for the three positions on the Board of Directors on March 13, 2008 are as follows:
These results were approved, signed and dated by all members of the election committee: Ofelia Alleguez, Chairperson, Cathy Lenz, John McKeever and Jim Rigney. The official document was delivered to the Secretary of the Board.
The Members’ Meeting was closed at 7:42 p.m.
REGULAR BOARD MEETING
Roll Call -The roll call showed the following Board Members present: Iris Anastasi, Eric Berkowitz, Dee Lanzillo, Fern McBride, Bob Nagle and Dott Nicholson-Brown. Bill Tennenbaum was excused due to a serious family illness.
Financial Report -The Secretary gave Treasurer Bill Tennenbaum’s report reflecting the Association’s financial position as of March 13, 2008. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)
A motion was made by Iris Anastasi to accept the Treasurer’s Report; seconded by Dee Lanzillo, unanimously approved.
Committee Reports -President Nicholson-Brown then called for Committee Reports. Click Here to read each report in its entirety.
New Business -President Nicholson-Brown then called for New Business (Election of Officers, New Screening Alternative). Click Here to read New Business.
Adjournment -A motion was made by Iris Anastasi and seconded by Eric Berkowitz to adjourn the meeting at 8:40 p.m.; unanimously approved.
“Enthusiasm is that kindling spark which makes the difference between the leaders... and the laggards who put in just enough to get by.”
.: ♥ Aloha ♥ :.,
We were elected in March 2001. The very first thing we did within one week was to start a newsletter for the community to foster open communication. We established high standards, specific goals and selected the optimal team to implement the goals. This Board then spent several years rebuilding the infra-structure while maintaining a group which works in harmony versus discord. With the guidance of Rafael Alleguez, Chair of the 5-year Planning Committee, a Round Table and 12 other Committees, we accomplished all the items outlined in the Strategic Plan of 2001 in less than 4 years. These included completing the balcony doors, new hurricane windows, new elevators, a Fitness Center, Remodeled Meeting Room, Rendezvous Room, Restrooms on lower level and 1st floors, new front entrance door and 20 floors of Exterior Fire Exit doors, restoration of Pool, Driveway/Parking/Garage; new drainage well and Landscaping. Additional items accomplished after completion of the 5-Year Plan were new A/C piping on all floors, a Billiards/Poker Room, Key Fob System and Security Camera Monitor System. Lastly, we renovated/redecorated all Hallways.
In other words your and our money has been well spent, notwithstanding the current economic situation in America. We have a building and grounds equal or surpassing any on the Galt Mile and The Regency Tower is now known as the “best” building on the Galt.
2001 – 2008 have been 8 busy years. We can all be proud to live in a building with one of the lowest maintenance cost per square foot, and is the only building able to get private Insurance, and most importantly with a Board able to get along well together while maintaining our fiduciary responsibilities.
Aloha – I love you
Aloha – I love you
Architectural Review & Construction Committee
Several unit owners overlooking the South Deck security fence reported that the fence was singing again. When the wind whips through the vortex between Regency Tower and the Galt Ocean Club, certain fence pickets vibrate noisily. The fence pickets are supported by a horizontal stabilization bar and then pass through two horizontal spacers. When contacted two years ago, the installer caulked the pickets to the lower spacer, inhibiting the vibration. However, with time, the caulk dried out and cracked, allowing the problem to resurface.
During the past three months, 11 Regency Tower residents submitted pre-construction plans for Architectural Review. While every one was returned within 48 hours, several that were submitted on an emergency basis were reviewed immediately. When one unit owner neglected to submit plans for review, Security stopped the delivery of materials to the site. Unable to pursue the renovation, the contractor brought the plan to the office where it was immediately reviewed and found compliant; allowing the job to proceed on schedule. Two unit owners were precluded from attaching washing machines to drains dedicated to bathroom sinks, avoiding the likely prospect of future floods – not only for them – but those that live in the units below.
Over the past eight years, we’ve witnessed many fights between otherwise peaceful neighbors over ineffective, non-compliant sound insulation. The Association also suffered more than a dozen expensive floods from washing machines attached to low-flow sink drains. The damage was often exponential, spreading eight to ten floors below the failed connection. While the Board is not empowered to undo mistakes allowed in the past, we are committed to preventing future sources of unnecessary conflict and expense.
Thank you for your kind attention.
Our principal carrier (property coverage including hurricane) is QBE Insurance Group whose head office is in Sydney, Australia. QBE derives over half of their business in the western hemisphere and has their main office in New York City. They have an A+ rating and assets in excess of $25 billion. We started doing business with them in the fall of 2004 and for this purpose utilize the insurance brokerage firm Smith Watson Parker.
We are one of the few South Florida condominiums still covered by QBE and this is primarily due to our 100% mitigated status, i.e.; hurricane impact windows, etc. Our annual premium is down 25% from 2007. From an insurance point of view, premiums are determined by complicated future actuarial projections (risks) and what actually happens!
Landscaping: Tri-R, our landscaping contractor, has sold his business and our contract to Vila Landscaping Company. We will be contacting them in the near future to discuss our landscaping needs for the upcoming season.
Maintenance & Housekeeping Committee
Housekeeping: Marc and Rocky are doing a great job with the cleaning of all floors from the basement to the 20th floor. Thanks to you both.
Eric Verdecia has been touching up the painting where needed. There were some problems on the 19th floor with the contractors. We addressed the damage with them and I am happy to report that all of the problems have been solved. We also addressed all of the complaints from the 19th floor residents and I am sure that all has been done to their satisfaction.
At this time I am asking the person that removed the painting from the 10th floor to please return it. We have spent thousands of dollars on renovation of and beautification of our hallways, so please do the right thing and return the painting.
Many thanks to all of you.
(Report read by the Secretary)
The Regency Tower Rules and Regulations will be reviewed and updated at such time as deemed appropriate, possibly during summer 2008.
As always, I would like to express my gratitude for being able to work here under this Board of Directors with their guidance and trust. We are already in March, time flies when we have fun!
Last January, our surveillance company updated our system. They corrected some camera angles and relocated others. Also, they rearranged our digital recording time which facilitated us to maneuver the system making it easier to review any past incidents.
We would like to remind you that spring break is here again and some of you will come down and/or will send some guests to enjoy this beautiful weather. Please do not forget to register them ahead of time, this will help us to expedite their registration upon arrival. Also, remind them of some basic rules, such as:
Again, without your assistance, our work won’t count. Therefore, if you have any ideas, suggestions and/or comments, please give them to the Board of Directors and if approved, we will implement it into our daily operation. Our aim is to make Regency Tower the safest building on the Galt.
Safety tip: When you leave your unit for more then 3 days, please remember to turn off your water valves (hot & cold). Prevention is a must!
(Report read by the Secretary)
A new resident, Mark Fetcher, has been calling the numbers. Candace D. Brown handles the “business” side by collecting the money, figuring the proper amount for each game, distributing the prize money and assisting with set-up and closing. Each week, a hard core group of loyal bingo enthusiasts have been joined by other residents in our building. Plus many of our neighbors from surrounding buildings, too.
Candace assures that there’s always plenty of candy and Eric Berkowitz will pop in from time to time and drop off ice cold refreshments.
PLEASE JOIN US!!! Bring your friends!!!
The more that play … the more you can win and you can always be guaranteed to have a fun, social evening.
P.S. If anyone is interested in volunteering to help, we can resume other social activities such as Dinners, Barbeques, Theater, etc.
We Care Committee
Ofelia Alleguez’s report read by the Secretary:
Web Site Committee
The posted December 11, 2007 Budget Meeting minutes included the Report on Reserves Vote and the vote approving the 2008 Association budget. Committee Reports from Construction & Architectural Review, Maintenance & Housekeeping, Screening, Security, We Care and Web Site encapsulated the achievements of our Association volunteers. Board President Dott Nicholson-Brown’s President’s Report updated residents about the Employee’s Holiday Party, Lockouts, relevant Galt Mile Community Association activities and a review of the November Round Table meeting.
Negotiations conducted by the Cable Committee were described in a report entitled “Comcast Fixes Cable Flaws”, which detailed the reasons for an annoying interruption in the HBO signal last December. Ironically, we experienced another recent HBO glitch in which the sound feed was lost. Another article called “Cable Static Blows Over” focuses on Comcast’s responsibility to deliver unadulterated service without any requirement for Regency Tower customers to purchase additional equipment. As explained in the article, if you don’t want digital services, you don’t need a digital box.
The “Around Town” section on the Home Page receives hundreds of daily hits. Current local happenings, including Art Festivals, Craft Fairs, Music Festivals and relevant political events are described and laced with links to contact data.
Negotiations are proceeding to provide low cost broadband internet service to interested Regency Tower residents. Since Netwerx Systems agreed to lower their participation threshold, we now qualify for voluntary connection to the service. The initial cost to users for the 3 megabyte access will be $20 per month and will decrease as participation increases. Similar to Comcast and Bellsouth, a special modem is required for connection to the signal. Regency Tower residents will be offered three options to acquire this modem. The modem can be purchased outright for $59 or leased for $4 per month. Although no contract is required to participate, residents signing a one-year agreement will receive the modem at no cost.
Bob Nagle recommended that we elicit input from several additional local references before continuing. Appointments to that end will be made next week. If the results are positive, we’ll disseminate detailed information about the service and invite participation. As you are probably aware, comparable service from Comcast is $42.50 per month and Bellsouth charges about $30 monthly. As such, the $20 monthly cost is less than half that of Comcast and 50% less than Bellsouth. Since utilization is voluntary, non-participants will pay nothing. Thank you for your kind attention.
Election of Officers
March 13, 2008 - It was announced that Eric Berkowitz has declined the position of Vice President due to his time consuming duties as Vice President of the Galt Mile Advisory Board and Galt Mile Presidents Council. The President called for nominations for Board officers.
A motion was made by Iris Anastasi that the Screening Policy of the Regency Tower Association be changed as follows: The normal application and investigation procedures for Sales and Leases will remain intact. Screenings will be conducted by two or three Board Members and/or the Secretary. The motion was seconded by Bob Nagle and unanimously approved.
NOTICES & REMINDERS
The waiver for use of the Game Room limits its use to playing of Billiards, Ping Pong, Card Games or other table Games.
Please do not go into the Exercise Room from 10 – 10:30 and ask the cleaning person to wait until you finish. No one should enter between 10am and 10:30am. The Maintenance Department thanks you.
It is extremely important that you leave your refrigerator on when away from your unit. The costs are very low. For the 4th time, and twice within one month, our maintenance employees were made ill from rotten, spoiling food full of toxins and e-coli bacteria. Additionally on one floor the neighbors became ill from the odor.
Do not put Canadian coins in machines. Also, please do not bring down garbage or dirty diapers and throw into the trash receptacle. These should be wrapped in plastic and discarded down the chute.
Reminder: A $500.00 deposit and reservation must be made for delivery and removal of appliances, A/C and or Hot Water Heaters, any piece of furniture, molding, etc. as well as all move ins or outs. The deposit covers any damage that may occur to our elevators, strobe exit light, walls and floors.
Please do not put a deadbolt on if you are living alone. If there is an emergency, Association employees nor Emergency Medical Technicians can get in. This has caused a delay in getting help to residents in the past.
If you are absent for more than 3 (three) days the following should be done:
Manufacturers recommend that you do not turn off your refrigerators. The gaskets dry out. It only uses a very small amount of electricity.
Add to this List:
We would appreciate feed back on any contractors on the list.
It is imperative that a set of keys to your vehicle/s be left in the Office at all times. Auto keys are kept in a locked Key Box inside a second locked room in the Office. It becomes necessary at various times to move vehicles in the garage and outside during cleaning and other necessary occasions. Vehicles will be towed if a key is not available.
All owners should have Service Contracts for maintenance and repair of such items as air conditioning units, toilets, sinks, refrigerators, heating pumps etc. The Association is not responsible for personal property and the maintenance personnel are busy maintaining the common-use items. We recommend that you contact a service contractor such as:
It is necessary for residents to come in to the Office or call to advise Office personnel when you are back in residence if you want your Surveillance discontinued while you are here. The same is true for when you leave and wish to resume service.
TO NEW OWNERS: The Association provides Surveillance at a cost of $12 per visit during your absence on a weekly, bi-weekly or monthly basis. Surveillance includes:
Air Conditioning Maintenance
The Association provides Air Conditioning Maintenance at a cost of $20 per quarter or $6.66 per month. This consists of:
No charge to you if the hose bursts and you are on A/C Maintenance.
“Hunger is no Day at the Beach”
This year, they will also accept cash/checks. Every dollar contributed will be credited as 1 lb. of food towards the association's food total. Checks should be made out to “Cooperative Feeding Program”. The CFP can leverage your dollar by purchasing food for 18 cents per pound. Your $$$ will go a long, long way!
Please deposit your bagged food & sundry donations in the office.
The Bingo Committee Announces
Bingo is Back
Bingo Games are scheduled to resume on Monday, January 28th at 7:00 PM in the Rendezvous Room and, unless participation dictates otherwise, will continue every Monday. Cards are $1.00 each per person with coverall at $1.00 per card per person. Cash prizes are awarded after each game.
Come on down and join the fun!
Annual Holiday Fund for Employees
The Holiday Season is upon us and, as is our custom, we are asking everyone to contribute to the Regency Tower Employees’ Holiday Fund for 2007. This fund shows our appreciation to all members of our staff for everything they have done during the past year to make living at the Regency Tower comfortable and pleasant.
The total amount received will be divided among all members of our staff. Although many residents give more, a minimum of $50.00 is suggested. We thank you for your generous response to this request.
Please make your check payable to “R. T. Employees’ Holiday Fund” and deposit it into the HOLIDAY FUND box on the Security Desk. If you are not in residence, please mail your contribution addressed to: Regency Tower Employees’ Holiday Fund by
Our committee wishes you and your family a joyous Holiday Season, as well as happiness and good health throughout the coming year.
Please keep in mind that many of our employees extended themselves far beyond their respective “job descriptions” before, during and after every emergency. Their actions contributed heavily to moderating the inconvenience and damage costs faced by our Association during and after each hurricane, when the garage door was on the fritz, during every flood, and during dozens of other instances that pass unnoticed because they do their job so well. This is an opportunity for each of us to show our gratitude and reward their dedication. Please DON’T ALLOW IT TO PASS without being heard from - editor
Employee Holiday Fund Committee
Employee Service Awards
“On behalf of the Association, we extent our best wishes to you. We are certain you will continue to improve and celebrate more years here.”