Roll Call -The roll call showed the following Board Members present: Iris Anastasi, Eric Berkowitz, Dee Lanzillo, Fern McBride, Bob Nagle, Dott Nicholson-Brown and Bill Tennenbaum.
Reading of Minutes -The minutes of the meeting of The Regency Tower Board of Directors held on March 13, 2007 were read. Eric Berkowitz made a motion to approve the minutes as read, seconded by Dee Lanzillo, unanimously approved.
Financial Report -Treasurer Bill Tennenbaum gave a detailed report reflecting the Association’s financial position as of October 17, 2007. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)
There are no delinquent accounts at this time, but there are two (2) that are in collection with our attorney.
Committee Reports -President Nicholson-Brown then called for Committee Reports. Click Here to read the Committee Reports.
New Business -President Nicholson-Brown then called for New Business. Click Here to read New Business.
Adjournment -A motion was made by Iris Anastasi and seconded by Bob Nagle to adjourn the meeting at 4:00 p.m.; unanimously approved.
“Success is to be measured not so much by the position that one has reached in life as by the obstacles that one has overcome while trying to succeed.”
.: ♥ Aloha ♥ :.,
“People will criticize you for doing a good job. But, do good anyway”.
I think the one thing I’ve finally learned the hard way is, not to spend 95% of my time trying to please 5% of the people who will never be happy anyway. But some of you continue to tell me that my exudation of cheerfulness has become less frequent. Perhaps I really haven’t completed my learning.
A lot of us retired and moved from single family residences into a completely new lifestyle of Condo residency. However, many have learned that moving to sunny Florida doesn’t guarantee the peace and joy we envisioned. At first the vision of no maintenance and resort-style living is enough. But, after a while the shared walls and halls together with other people and their preferences becomes a fog clouding the sunny beaches. And that’s where this Board of Directors comes into play. Although we spend considerable time with Board bashing and inane complaints from the 5%, we also spend a great deal of time resolving complaints against or about those who have difficulty comprehending condominium living. I’m happy to say these are often settled amicably, resulting in harmonious community living for the other 95% of Residents.
The Security Patrol
On June 10th we finally obtained our Roving Security patrol on the Galt Mile. All buildings, except Playa del Mar, are paying $20.00 per Unit to assure off-duty Policemen patrolling the Galt Ocean Drive along with the length of the beach via an ATV. The Patrol covers the area 24 hours day and night and we receive daily reports via e-mail. It took two years but we did it! Now call your friends in Playa del Mar to pay their share. It’s unfair for one building to receive the benefits without paying anything. Click Here for an update about the Galt Mile Security Patrol.
The Round Table
September 6th MeetingThere were no meetings during July and August. Members in attendance at the September meeting were: Rafael Alleguez, Laszlo Bandi, Betty Burns, Dr. Chris Feneck, Ron Forment, Anne Petroe, Jim Rigney, Jean Veitch and Ad Wilson. Excused were: Stephen Collins, Mike O’Carroll, Tom Palumbo and Debi Tinsley. Board Members present were Fern McBride, Iris Anastasi and Dee Lanzillo.
The Rules & Regulations as well as our Documents require Board approval for architectural changes before work begins. This includes electrical changes, cabinets, counters, flooring, etc. Eric Berkowitz, Chair of the Architectural Review Committee has prepared a Renovations Package which everyone must read and complete prior to beginning renovations. Only licensed contractors are allowed in the building and they must complete the Contractor/Vendor Registration form also.
Garage Parking Spaces
Our Documents state a parking space must remain deeded to the Unit. If there is an extra space it may be sold to the Association or an owner who does not own a space. As information, spaces are selling between $32-$35,000 depending on location. The Association will be auctioning an Association-owned space during November.
The Environmental Impact Study must be completed. If there is no damage in the completed areas, a permit will be issued. We expect this to be done to our area (which is J. Lloyd State Park to Hillsboro Inlet) during Phase II. It is expected that Phase II will begin during the fall of 2009 due to a shortage of sand.
Bill Beats Workers Comp!
Congrats to our Treasurer, Bill Tennenbaum in persevering until he convinced our Workers Comp Insurance Company to change the code on our Security and Administration employees. This resulted in the association receiving a credit of approximately $11,000.00.
- John D. Rockefeller, Jr.
Aloha – I love you
Architectural Review & Construction Committee
According to several vendors contacted by telephone, ordering a new replacement garage door purported to be an expensive proposition that would have taken at least three to four weeks to build and install. Repairing the door would quickly alleviate the security problem and the inconvenience suffered by residents using the garage. Since the broken welds were relatively clean, fixing the door would also save a good deal of money.
After diagnosing the reason for the damage, manufacturer EDL - GateMasters determined that as the door opens and closes, wind pressure tends to rattle the large ribbed metal expanse, placing undue strain on the welds. To avoid a recurrence, several inexpensive adjustments were recommended for the repair and quickly approved.
Once the door was transported to the shop, the stabilizer received additional bracing at every corner. To limit the vibration responsible for the problem, a center yoke was installed on the ceiling in the middle of the 24-foot door expanse. In addition to new v-track and new chain, special stabilizer wheels were installed under the gate and a new end yoke harnesses a secure closure.
While the door was being repaired, Carlos pointed out that the gate, after opening, had behaved erratically for some time - taking from 20 to 90 seconds to close. Upon learning that the 15 year-old motor powering the door housed a deteriorating motherboard, the office shopped around for a replacement. The new motherboard cured the timing idiosyncrasies.
Our high-intensity deck lamps were initially installed during the 2002 deck and garage waterproofing and rehabilitation project. Erected on pedestals built to protect the lamps from vehicular impacts, the poles and fixtures carried a one-year warranty. When our engineer learned about a subsequent manufacturing defect in the tenons connecting the fixtures to the poles, we exercised the warranty and reinstalled new poles connected directly to the fixtures – at no cost to the association.
We invited Mills Electric Service, Main-guy Electrical Company, C.W. Fischer Electric, D.V. Electric, JAM Lighting, Inc and Wesworth Electric to participate in a two-stage competition. Following our engineer’s advice, each would submit their opinion about how to best address the lighting damage and when the recommendations were compiled into a scope of work, subsequently submit a financial proposal.
Fortunately, we stored three fixtures in the garage that were decapitated by Wilma’s flying debris. The electrical contractors agreed with our engineer that three of the eight non-functional (or missing) fixtures could be repaired. Since Mills Electric was the first to present a compliant comprehensive package, we authorized them to repair the three salvageable fixtures. Cannibalizing the damaged fixtures held in storage provided the parts needed to repair two of the three lamps, cutting equipment costs by two-thirds.
With seven of our twelve deck lamps working, we collected the various contractor repair strategies. Three plans were remarkably similar, replacing five damaged poles and five lamps. Two other proposals that endorsed repairing various combinations of poles and lamps, while less expensive and legal, would have left us non-compliant and therefore ineligible for any warranty. One bid was never completed. In late May, the fully compliant strategies proposed by Mills Electric and Fischer Electric were recommended by the construction committee to the Board. The Board selected Fischer Electric’s $17,900 bid instead of the $21,950 bid submitted by Mills Electric.
Although the order was placed in June after the contract was signed, by mid-July, Fischer hadn’t yet installed the new equipment. When Chuck Fischer apologized for the delay, claiming that the lighting distributor was “dragging his feet”, we requested proof that he was not, in fact, responsible. He faxed us 2 notifications from the distributor declaring that the poles weren’t ready.
Simultaneously, the City of Fort Lauderdale issued notices to every beachfront condominium that they were in violation of the turtle-safe lighting ordinance. The Galt Mile Association negotiated an arrangement whereby every Association would satisfy the notice by addressing the most egregious instances of their lighting violation. Following a meeting with the Code compliance officer assigned to the turtle-safe lighting issue, we included the installation of shields on the easternmost North and South Deck fixtures to block the light from direct beach visibility. To avoid any aesthetic incongruity, we asked Fischer to contact manufacturer Lithonia Lighting and order factory installed shields for the 2 affected deck lamps.
Fischer notified us that the cost would be exorbitant, nearly $1500 extra for the shields. By late July, Fischer was approaching the deadline in a contractual penalty clause for delayed installation. Instead of threatening the company with financial repercussions, we took the opportunity to renegotiate our agreement. In exchange for withholding penalties, Fischer would make and install the required shields at no additional cost to the Association.
The balance of the deck lighting equipment was finally received in August and installed over a two-day period. To minimize inconvenience to residents, the North Deck was partially closed for 4 hours on day one and the South deck was partially closed for five hours the following day. The new fixtures work perfectly and the new - stronger - Aluminum poles are virtually indistinguishable from the existing ones. While we agree that the new aluminum poles are preferable to their fiberglass predecessors, we declined replacing the undamaged older poles at a comparable additional expense. Instead, any changeover would be made by attrition. If future storms compromise any of the remaining poles, they too would be replaced with aluminum counterparts.
We sidestepped another potential construction land mine, addressing our needs for a fraction of the original post-storm estimates. With the deck lighting returned to full functionality, Regency Tower is the only association on the block to have fully recovered from the storm without levying a special assessment dedicated to hurricane damage.
Maintenance & Housekeeping Committee
Maintenance: The following are some projects completed by the Maintenance Department:
Housekeeping: Our maintenance/housekeeping crew is doing a fine job. All fire exit staircases have been swept and cleaned. Our beautiful new Hall Carpeting is being damaged by residents bringing in tar and grease on their shoes. Please be aware and make sure that your shoes are clean to avoid this problem.
We are working hard in maintenance to keep our property in tip top condition.
Thank you to my committee.
Once again, I would like to start my report expressing my gratitude to be able to work here under this Board of Directors and their guidance and trust, helping me in my professional growth.
Well! We passed all spring and summer planning and creating new ways to improve and be ready for this Fall and Winter, when a full house is expected.
For our preparation:
These actions prevented any incidents and unnecessary headaches.
Now we have slowly started to implement all actions for which we’re trained
All Security measures have been put in place and are running smoothly.
All Safety issues were addressed, corrected and ready to be tested. No doubt we will be tested once or twice. Our staff is ready.
Constructive criticism is always welcome and a chance for us to improve and to be close to our Aim of making this building the most Safe and Secure on the Galt Mile. This is not only a slogan but it is our ultimate goal.
So, we are here with open arms to welcome you all back.
Safety note: Some of you will come with a different car or will bring bicycles. Please register them in the Administration Office which will help us keep track and secure your belongings.
We Care Committee
Ofelia Alleguez reported the following:
Web Site Committee
We tried to keep seasonal residents up to speed over the summer. On June 5th, an article that described Bill Tennenbaum’s war of nerves with our insurance carrier explained how he won a credit towards next year’s premium payment. He discovered that the Insurance Company utilized the wrong codes when calculating the premium assessments for our employees. By overstating the presumed risk, they could commensurately overcharge the association. After exposing their planned inequity, Bill negotiated a future offset.
Time sensitive announcements and event deadlines are always available on the home page scroller, which often mirrors data created by the character generator. Since the June 1st start date of Hurricane season, the Hurricane section of the web site has received more than 20,000 hits.
The “Around Town” section on the home page contains current information about a wide variety of local events. This month’s entry includes information about the SunTrust Sunday Jazz Brunch, the Commit 2BFit River“walk”, the 20th Annual Las Olas Art Fair, the 48th Annual Fort Lauderdale International Boat Show, the 9th Annual Lauderdale-by-the-Sea Craft Fair, the “Jazz on the Square” event right down the block every Friday Night and the free VIVA BROWARD! Fiesta of the Year. New events are added every month.
The Regency Tower web site was created as an informational resource for residents. Last month, owner Keith Labis of unit 303 sent an email observing that the web site isn’t very effective as a marketing tool. Unlike the web sites designed for developers that focus on expediting unit sales, association controlled sites cater primarily to unit owners who, by definition, have already purchased their homes. He recommended that we should either have a second web site that targets home buyers or password protect areas of the site not conducive to attracting prospective purchasers. Since he volunteered to serve on a committee, I called Mr. Labis several times to discuss his ideas… without success. Nevertheless, any assistance with the maintenance of the site, the creation of any alternative site material, extension of the site’s functionality or contribution of content is welcome. Anyone interested in participating should contact the office.
By the way... I subsequently learned that the contact number for Mr. Labis was incorrect. Sorry Keith - and thanks for sending in your contact info! See you soon!
If enough residents express interest in the program, we will announce its implementation and afford interested owners the opportunity to participate. Documentation depicting the program’s details will also be made available. Remember, by expressing your interest in this service, you are not committing yourself to participate! Thank you for your kind attention.
October 18, 2007 - Shared that in the past a $50.00 deposit was required to reserve the Barbecue Grill, which was returned if the grill was cleaned properly. Due to administrative problems, an agreement was reached to charge a $10.00 fee for usage of the grill. This fee was applied towards gas and cleaning. I propose that there no longer be a fee for the usage of the grill; however, reservations to use the grill must still be made with either the office or security. After comments from the Board, Dee made a motion that the fee for the use of the Barbecue Grill be removed, seconded by Iris Anastasi, unanimously approved.
Policy Regarding Inspection of Records
October 18, 2007 - We have experienced repeated requests for inspection of Association records by 2-3 of the same individuals which disrupts the daily work flow and increases the Association operations due to the required monitoring. We were advised by our attorney to institute an equitable inspection policy. I therefore move that the policy prepared by our attorney be instituted. Some features are:
Dee Lanzillo seconded the motion; unanimously approved.
Dott announced that copies of the policy are available in the Office.
October 18, 2007 - Eileen Bendis, Kathy Robins, Shirley Hopkins and Ron Forment asked questions regarding exercising the Right of First Refusal on Unit 1701. Bill Tennenbaum and other Board Members responded.
NOTICES & REMINDERS
It is imperative that a set of keys to your vehicle/s be left in the Office at all times. Auto keys are kept in a locked Key Box inside a second locked room in the Office. It becomes necessary at various times to move vehicles in the garage and outside during cleaning and other necessary occasions. Vehicles will be towed if a key is not available.
All owners should have Service Contracts for maintenance and repair of such items as air conditioning units, toilets, sinks, refrigerators, heating pumps etc. The Association is not responsible for personal property and the maintenance personnel are busy maintaining the common-use items. We recommend that you contact a service contractor such as:
It is necessary for residents to come in to the Office or call to advise Office personnel when you are back in residence if you want your Surveillance discontinued while you are here. The same is true for when you leave and wish to resume service.
TO NEW OWNERS: The Association provides Surveillance at a cost of $12 per visit during your absence on a weekly, bi-weekly or monthly basis. Surveillance includes:
Air Conditioning Maintenance
The Association provides Air Conditioning Maintenance at a cost of $20 per quarter or $6.66 per month. This consists of:
No charge to you if the hose bursts and you are on A/C Maintenance.
Employee Service Awards
“On behalf of the Association, we extent our best wishes to you. We are certain you will continue to improve and celebrate more years here.”