ANNUAL BOARD MEETING
The Regency Tower Annual Members’ Meeting was called to order at 7:00 p.m. on March 21, 2006 in the Meeting Room by the President.
WELCOME NEW RESIDENTS -There were no new residents attending.
REPORT OF SECRETARY – ANNUAL ELECTION -The terms for three members of the Board of Directors end as of March 21, 2006. A letter was mailed to all owners informing them of the Annual Meeting with notification and instructions regarding voting for Board Members and submitting letters of candidacy for the Board of Directors. The three members whose terms end are Eric Berkowitz, Fern McBride and Bill Tennenbaum. Florida Statutes Chapter 718.61B-23.0021(d) states: “Balloting is not necessary to fill any vacancy unless there are two or more eligible candidates for that vacancy.” Therefore, no ballots were sent out.
PRESENTATION – ANNUAL VOLUNTEER AWARD -Fern McBride presented Liz Urbano with the Annual Volunteer of the Year Award. She has prepared our beautiful Newsletter for the past 5 ½ years and chaired our Holiday Decorating Committee for several years. We are indeed fortunate to have Liz share her professional expertise in preparing the Newsletter and the delightful decorating that appears at Holiday-times.
OPEN DISCUSSION -The floor was opened to Association Members. Several members spoke on various subjects, such as: Hurricane windows and balcony doors, Owners/guests leaving beach gate open, Owners not sharing rules and regulations with guests, and Policy regarding pool area and security.
The Members’ Meeting was closed at 7:42 p.m.
REGULAR BOARD MEETING
Roll Call -The roll call showed the following Board Members present: Iris Anastasi, Eric Berkowitz, Louise Collins (via speakerphone), Fern McBride, Dott Nicholson-Brown, Bill Tennenbaum and Pablo Verol.
Financial Report -Treasurer Bill Tennenbaum gave a detailed report reflecting the Association’s financial position as of March 20, 2006. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)
There are no delinquent accounts at this time. A motion was made by Fern McBride to accept the Treasurer’s Report; seconded by Iris Anastasi, unanimously approved.
Committee Reports -President Nicholson-Brown then requested the Committee Reports. Click Here to read each report in its entirety.
New Business -Click Here to read New Business.
Adjournment -A motion was made by Iris Anastasi and seconded by Pablo Verol to adjourn the meeting at 8:45 p.m.; unanimously approved.
No Presidents Report was issued this month.
Architectural Review & Construction Committee
Many of our outstanding construction needs fall into the categories that are, at best, moderately attractive to contractors. The project to rehabilitate our balcony railings is a warranty project. While Continental Management, a subsidiary of the $multi-billion First Services Corporation, is hardly intimidated by legal threats – they have an army of on-call attorneys who do nothing but litigate – they are concerned about their reputation and the reputations of their sister subsidiaries. That is their primary reason for conceding to our demand that they repair our balcony railings using the electrostatic technique. Last month, they put this commitment into writing. To help justify this project to their corporate headquarters, they sent us a proposition to paint the entire building a few weeks ago. We demanded that the two projects remain unlinked. Continental representative Al Soto agreed, stating that we would shortly receive a project schedule for the balcony railing repairs. At 8:20 this morning, a Continental Painting and Waterproofing representative unexpectedly showed up in preparation for commencing the project. While he was here, we scheduled the project setup and devised a construction strategy. They will access the units from a swing stage suspended from the roof. This lends itself to address one stack at a time. They will commence with Stack #1 and work their way west to Stack #6. They will then move the equipment to the north side and start with Stack #7, this time heading east and finishing at Stack #11. We made arrangements to accept delivery of the swing stage within the next few days. Railing rehabilitation will commence the following day.
Residents on the north side of the building noticed that several north deck drains would clang whenever driven over by any vehicle. The drains had become detached from their frames, occasionally bouncing into the air when depressed by tires. The pavers surrounding the grates were simultaneously dislodged. Following a minor repair to temporarily affix the wobbling frames, Structural Preservation Systems (SPS) contacted the manufacturer to demonstrate the drains’ failure. The manufacturer replaced the defective drains with new ones and supervised their installation and attachment to collecting drainpipes in the garage. Areas surrounding the drains were re-waterproofed. These repairs were performed at no cost to the Association.
Last month, the Construction Committee report explained that once the drains were attended to, we would oversee paver adjustments in four deck areas. In early March, the pavers securing the drains were reinstalled to insure their continued stability. Pavers used to create the stop line at the north end of the drive-through had sunk unevenly, creating a substantial tripping hazard. They were also removed and reinstalled. In the lower driveway, two areas experienced moderate sinking following Hurricane Wilma. Surrounding the catch basins just north of the well and at the car wash stand, sunken pavers adversely impacted unrestricted drainage in both areas. A persistent puddle annoyed residents while washing their cars. A similar depression circled the well area. The pavers in both areas were uprooted, regarded to promote drainage and replaced. At the car wash stand, some of the pavers were cracked during installation. Last week, we had SPS recall the installers who replaced the cracked pavers. Since the sinking pavers in the lower driveway is primarily attributable to dirt settling subsequent to the well excavation, its status as a warranty obligation is questionable. Nevertheless, these repairs were completed at no cost to the Association.
A leak along the expansion joint is still undergoing water testing to expose its source. SPS built another frame around the next section of the expansion joint to be tested. After staining the water to help track the infiltration’s source and allowing it to sit for 24 hours, they were able to rule out the third tested section. On March 20th, they constructed a frame around the 4th section in preparation for testing. SPS extended the excavation of the planter adjacent to the stairwell connecting the garage to the pool deck in accordance with waterproofing manufacturer Carlisle’s recommendation. Now that Carlisle has inspected the re-excavated area, SPS subcontractor Pro-tech has been authorized to re-waterproof the interior of the exposed planter.
SPS had several subcontractors inspect the various damages sustained during Hurricane Wilma. They had Alufab evaluate the installation of replacement fences at the east end of the North Parking Deck, the fence separating the South Parking deck from the upper Patio deck, the fence surrounding the swimming pool area and the fence along the seawall.
SPS subcontractor Alufab hasn’t as yet inspected the damage to balconies in the units of owners wishing to contract with them for repairs. This, however, can be done once overall repairs have commenced. Last Thursday, SPEC Engineer John Evans informed us that SPS has completed accumulating their subcontracting bids and will shortly submit the final cumulative costs.
Given that the bulk of the work will be executed by subcontractors, no other general contractor specializing in concrete rehabilitation is willing to assume responsibility for what is considered to be an insignificant contract. Our alternative would be to directly engage small subcontractors to perform the repairs. Since replacing the fences requires a combination of disciplines (i.e. buttressing the concrete supports prior to installing the fence), determining future warranty liability would become almost impossible. Fixing responsibility on a general contractor dispels that dilemma. Owing to our past experience with SPS they have agreed to spearhead our repairs.
We are still waiting for Fischer Electric to replace our damaged high intensity deck lamp fixtures. They are engaged in a dispute with the manufacturer concerning responsibility for the replacement of one of the lamps on the north deck. Prior to the storm, we demonstrated that the lamp pole was defective. As such, while we will have to pay for the other damaged fixtures, we should not be responsible for replacing the one installed with a manufacturing defect. Notwithstanding the outcome of this dispute, SPS agrees that they are ultimately responsible for replacement of the lamp in question. Several board members have located replacements for the decorative lamps in the drive-through planter that disintegrated within two years of being installed. We’ve proposed that instead of SPS replacing the eroded lamps, they reimburse us for installing the ones selected by our Board members. SPS is considering the proposal.
Campany Roofing has assigned another representative to handle our account since the departure of former representative Justin Campany. Gerry Erickson imparted that they finally collected the materials required to repair the residual roof damage with the exception of the 2 missing 30” vent turbines. Given the thousands of vent turbines lost to Wilma, all local suppliers have come up empty. Rather than settle for a simple vent cover, we’ve asked Campany to expand their search. I gave them another 2 weeks to locate the missing equipment. If still unsuccessful, we’ll authorize the balance of the job, postponing installation of the delinquent turbines until located.
With the February installation of large missile impact windows in the Rendezvous Room and the Meeting Room, the entire south side of the ground floor common areas was brought into compliance with our recent amendment requiring building-wide impact windows. We’ve ordered the large missile impact windows for the lobby north wall and entrance alcove. Once received, they will be installed. That accomplished, we’ll have replaced every ground floor common area window with their large missile impact counterparts. Owners of the final 21 unprotected units have been noticed and many have commenced taking steps toward compliance. While most of our sister Galt Mile Associations have followed our lead, it appears that we will be the first to achieve full protection.
Thank you for your kind attention.
One Decorator I was working with came in with bids far exceeding any amount that would be acceptable. I am now awaiting other bids from other designers who have promised to create for the Regency Tower the most desirable effect with the most reasonable budget.
I am aware of the interest and anticipation in this project and I know we all want the best design for the best price. I hope you will all be understanding and supportive during this design selection process. It is my intention and responsibility to examine and explore all aspects of this important building project. The extra time taken at this juncture will certainly be advantageous in the long run. We will all have many years to enjoy our new renovated hallways.
I am happy to report that Laundry Room problems have been resolved. Lou Freeman even commented that the facilities are much cleaner. Floors, lobby through 20th, are also being kept much neater, thanks to our Maintenance crew. The trash rooms are still being cluttered with boxes and trash that is not supposed to be there. If you have boxes you need to dispose of, please place them in the garage area outside of the trash room and our people will dispose of them.
Financially, we are fairly sound. We are able to repair hurricane damage and continue to upgrade and maintain our property without huge assessments. That being said, insurance is a main concern for all of us. The Insurance company (not companies) is getting very picky about who they are willing to insure. Remember, we do have a 37- year old building. While the subject of hurricane windows is touchy to some, it is important to all of us. The better we protect our property, the more likely it will be that we can continue to insure the building through normal and not high-risk avenues.
Cooperation is key to any successful operation. Some units are not on record for replacing or ordering hurricane windows. If these are friends or neighbors, help all of us by talking with them about the importance of safety to people and personal property by cooperating and following the by-laws.
It has been several months since Hurricane Wilma passed through and devastated our landscaping. Some of the damage was noticed immediately afterwards but, as most of you have noticed, we are still experiencing the loss of some our palm trees. Unseen damage can continue up to a year and a half. It is in our best interest to wait and see what the overall loss will be, at which point in time, we will have a few landscapers come out and advise us as to the best way to proceed. In order to prevent a landscaping loss in the future, we plan to investigate hardier trees and plants in the hopes that, if and when, the next hurricane hits our landscaping will not be affected.
Maintenance has hired two new personnel. Nesly Bora was hired as the new pool attendant and Saintibert Derivel (known as "D") as maintenance assistant. Welcome them by introducing yourself and giving them a nice big smile.
All owners should have Service Contracts for maintenance and repair of such items as air conditioning units, toilets, sinks, refrigerators, heating pumps, etc. The Association is not responsible for your property and the maintenance personnel are too busy with maintaining the common-use items and numerous emergency breakdowns.
We recommend that you contact a service Contractor such as:
Barbecue Grill: A $50.00 deposit is required to reserve the barbecue grill. When finished, close top, turn both burners on high. Burn for 15 minutes. Turn gas off, allow to cool. Brush thoroughly with wire brush.
Game Room: Room painting and floor tiling is complete. Some of the furnishings have been delivered. We expect the balance next week. We hope to have a grand opening around April 1st. A notice will be posted.
Inappropriate items in barrels: floors 5, 6 (including bottle containing liquid), 9 (pillows, metal rollers, bags of trash, cardboard box), 10, 16, 18, 19.
Newspaper bins: plastic left on newspapers - floor 8; cardboard box – floor 5.
Only plastic containers with the numbers 1, 2, or 3 on bottom of container should be placed in barrels.
Reported there was one screening for the sale of Apt. 1811 to Linda & Michael Olen. When screening committee meets with buyers or lessees, the rules and regulations are thoroughly reviewed. Thanked committee for their dedication.
This will be a very important step up to continue in our aim of making this building the most secure and security safe building on the Galt Mile.
The President reported for Jim & Pat DiSebastian - A group attended a theater trip to “Tina and Tony’s Wedding,” on March 19th, off-Broadway’s longest running interactive comedy. We continue with Bingo every Thursday night and we thank Tom Abdallah for doing a great job of calling.
Coffee Hour is held the third Monday of every month. The next one is April 17th and we thank Margie Nagle for organizing the Coffee Hours.
We Care Committee
Ofelia Alleguez reported the following:
Web Site Committee
The web site was rife with information this past month. A Noticed article covering the February 19th Fort Lauderdale Inaugural A1A Marathon was posted on the Notices and Reminders Page. What happened during the critically important Community Association Day event is posted on the New Business Page. Links to the Galt Mile Web Site and Becker & Poliakoff’s CALL (Community Association Leadership Lobby) web site offered information about the event and the devastating legislation that prompted several hundred condo owners to encourage their representatives in Tallahassee to oppose House Bill 1227. A serious insurance dilemma is outlined by Treasurer Bill Tannenbaum on the New Business Page. As usual, information about Vice Mayor Christine Teel’s pre-agenda meetings at the Beach Community Center was posted. That meeting, incidentally, is open to all Galt Mile residents. Christine reviews the agenda items for the following day’s Fort Lauderdale City Commission meeting. Those Commission meetings can also be viewed live on channel 78.
After opening with a quote from management guru Peter F. Drucker, Dott Nicholson-Brown’s President’s Report touches on issues recently considered by the Galt Mile Community Association such as the scheduled planting of new trees along the Galt Mile. Blow by blow accounts of the January 5th and the February 2nd Round Table meetings offer a glimpse into possible future building and/or lifestyle improvements at Regency Tower. As always, the popular page ends with “Silver Linings”, Dott’s monthly offering of food for thought.
Regency Tower’s web address is “http://www.regencytower.net”. Thank you for your kind attention!
Bob Nagle stated he was here to introduce Howard Hirschman. Bob had been looking into the possibility of changing companies. The committee met several times and it was agreed that for the time being to remain with Comcast. The contract does not expire until September 2007 and it would not do any good to change at this time, considering the penalties we would have to pay. In the meantime a contact with Comcast was located.
Welcomed one new owner: Linda and Michael Olen, Apt. 1811.
Community Association Day Event
Zapata admitted that the bill was fraught with terrible deficiencies, characterizing it as, “a work in progress.” After a few more minutes of discourse, Zapata challenged us, asking that we send him constructive criticism of his bill as opposed to an across the board thumbs down. As he is wont to do, Pio Ieraci accepted the challenge, agreeing to volunteer me to write a critique of the bill’s 48 pages of regressive regulations. The response will be reviewed by the Galt Mile Community Association Board of Directors and forwarded to Mr. Zapata, who promised to take our concerns into consideration when passing the bill through the committee process.
Depending on Zapata to correct this bill is a futile aspiration. Despite the bill’s past failures, Zapata knows that it only has to be passed once to transfigure the Condominium system into public housing.
Insurance and Hurricane Windows
If we were to be non-renewed and have to go high-risk, the average increase in quarterly maintenance to each owner will be around $500 per quarter per unit! To those 21 of you, please cooperate with the by-laws and do not hurt your neighbors or force the Board to take legal action. HURRICANE WINDOWS ARE NOT OPTIONAL ANYMORE, THEY ARE REQUIRED!
We are now less than 90 days from the 2006 hurricane season. Let's continue to work together for the benefit of our building, our investments and our lives.
Election of Officers
A motion was made by Fern McBride that the Board of Directors retain the same officers as last year. The motion was seconded by Iris Anastasi and unanimously approved.
NOTICES & REMINDERS
Fort Lauderdale Inaugural A1A Marathon
This Marathon could develop into an important annual Fort Lauderdale signature event. If run well, it could grow in prestige and scope – joining the well-respected swim meets, the Air-Sea Show, the Winterfest Boat Parade and other magnetic public events that entertain the local populace and fill community cash registers. If run poorly, it will be another drain on public resources and a Sunday morning source of Barrier Island road rage. The Organizing Committee includes Fort Lauderdale Mayor Jim Naugle and some prominent local business figures. The event will disrupt local traffic and businesses during its expected 6 hour run time. It sounds like fun. Galt Mile residents will be able to watch the event from their balconies or stroll down to A1A and get up close and personal. If you’re up to it, register to run... or walk. If not – watch!
For more information please call 888-ESM-SPORTS, email email@example.com or log onto www.a1amarathon.com. There is a FAQ (Frequently Asked Questions) section on the A1A Marathon’s web site with certification information and additional assorted data. Click Here for a full size map of the full marathon route and Click Here for the half marathon route. Click Here to get an expanded review of the A1A Marathon.
C. A. Day Event Notice
Air Sea Show
For more information please call 954-467-3555, or CLICK HERE for contact information. There is a FAQ (Frequently Asked Questions) section on the AIR-SEA SHOW web site for a plethora of additional information.
The Regency Tower will host an Art Show featuring one of our own! Pablo Verol is conducting a special showing of his works for residents and guests in the Rendezvous Room. The show, entitled “Fire & Ice”, is scheduled for March 5th from 4 PM to 8 PM.
Pablo works in oils, water colors, pencil and chalk. The wide variety of materials used in his sculptures include woods, metals, ceramic, stone, plaster and synthetics. Pablo considers the joy he derives from creating to be a blessing. To fulfill his need to spread that joy, Pablo serves on the faculty of the Broward Art Guild at 2430 N.E. 13th Avenue in Wilton Manors - where he instructs their “Children’s Art Class”.
The Regency Tower Social Committee is planning to attend a dinner and show at LAFFING MATTERZ, the new dinner theater and satire in downtown Fort Lauderdale, across the street from the Art Museum.
The date is Saturday, April 8, 2006. Everyone participating is asked to meet in the Regency lobby at 6 PM on April 8th.
In order to be included in the group, please complete the form recently received (available in the office) and return it to Mailbox # 1908 by 12 Noon on Saturday, March 4th. A non-refundable deposit check made out to “Laffing Matterz” must be included, in the amount of 10% of the meal option you chose (see the four choices below), per person. For example, if two people were coming who both want dining Option 1 ($56 per person price), the deposit check should be for $5.60 X 2 people = an $11.20 deposit total.
We will car pool or share cabs in order to go. Transportation costs will be divided among the people sharing the car or cab on the night of the show.
We hope you will be able to join us in what promises to be an enjoyable evening. For more information on Laffing Matterz, please visit their website at www.laffingmatterz.com
We will car pool or share cabs in order to go. Transportation costs will be divided among the people sharing the car or cab on the night of the show.
Weekend Group Rates for Party Packages (20 or more)
All Prices Quoted Include Tax and Gratuity