Roll Call -The roll call showed the following Board Members present: Iris Anastasi, Eric Berkowitz, Fern McBride, Dott Nicholson-Brown, Bill Tennenbaum and Pablo Verol. Louise Collins was excused.
Reading of Minutes -The minutes of the meeting of The Regency Tower Board of Directors held on November 10, 2005 were read. Eric Berkowitz made a motion to approve the minutes as read, seconded by Pablo Verol, unanimously approved.
Financial Report -Treasurer Bill Tennenbaum gave a detailed report reflecting the Association’s financial position as of December 13, 2005. (Reported financial details are available to Regency Tower owners in our newsletter, the “Regency Tower Times”. - editor)
There are two (2) delinquent accounts at this time that have been turned over to our attorney for collection. A motion was made by Pablo Verol to accept the Treasurer’s Report; seconded by Fern McBride, unanimously approved.
Report on Reserves Vote
The Secretary reported the Limited Proxy results:
Board Vote on CY2006 Budget -Louise Collins moved that the Calendar Year 2006 Budget as presented by the Finance Committee at the November 10, 2005 Board Meeting be approved. Eric Berkowitz seconded the motion, which was unanimously approved.
Committee Reports -President Nicholson-Brown then called for Committee Reports. Click Here to read the Committee Reports.
New Business -President Nicholson-Brown indicated that there was no New Business.
Adjournment -A motion was made by Iris Anastasi and seconded by Pablo Verol to adjourn the meeting at 8:05 p.m.; unanimously approved.
“A corporation based on strong corporate governance principles and high ethical standards is in the best position to face unexpected challenges, overcome them and flourish.”
.: ♥ Aloha ♥ :.,
Galt Mile Presidents Council Meetings
The new Security Patrol for the Beach and Galt Mile was also discussed. It is still being held up by 2 buildings. As you can understand, a building in the middle of the Galt Mile would get free patrol on the Beach and Galt if it didn’t join. It is incredulous that anyone would be against $20.00 per unit per year for round-the-clock off duty uniformed Police patrol in both areas! By the way the November meeting was hosted by the Ocean Manor Condo/Resort with a scrumptious dinner at the end of the meeting. We discovered a lovely restaurant right in the lobby called “Rumor... has it” which serves fantastic food. Try it, you’ll like it !!!
As mentioned in our September Newsletter, we have implemented numerous improvements which were recommended by three Security consultants. Consequently, many changes in procedures were put into effect such as I D Badges for everyone entering the building. So, if you see an unfamiliar person without an I D Badge, inform Security immediately. Since Snow Birds are returning to unfamiliar faces, we request that you introduce yourself. Do not become irritated when asked if you are a resident. It is their job to assure that everyone is identified even those with Key Fobs. Kindly introduce yourself to Carlos our new Chief of Security. His background is in Administrative Management. He comes to us with excellent references and exhibits a calm demeanor through all difficulties. He also has a great rapport with his staff. What more can we ask?
Employees Holiday Party
The December 16th Employees Holiday Party was a grand success thanks to Margie Nagle and her assistant, Candace Brown. A gift basket of champagne was presented to Margie in appreciation.
The Round Table
Timer Lights for the storage rooms were discussed. It was agreed that 15 minute Timers are insufficient. Johnny will purchase either 30 or 60 minute ones. Eric stated that power cleaning of pavers would occur during last week of November. Howard complimented Board and employees regarding minimal hurricane damage and suggested publicizing our fantastic building to realtors. Rafael thanked the Board for the precautions taken to protect our windows, etc. Suggested some sort of lock on trash room and emergency Fire doors on north side to prevent banging during hurricanes. We cannot lock it but Joe will check with Fire Marshal re slide bolts. Laszlo inquired as to our web site and complimented Eric on its excellence. Also asked about channel 95 info. Was informed we expect a new one in a few days. Bob complimented maintenance employees for their work after Hurricane Wilma. Stated that electric bills will sky rocket approximately 15% as of January 1st. Fuel charges, not basic rate are increasing. Shirley suggested that Notice of Meetings be placed on Channel 95. Betty commended Board and everyone. Stated everything ran well before, during and after Hurricane. Dott mentioned Joe’s prep plan which we started following 1-1/2 weeks prior to actual landfall in Fort Lauderdale. Dee stated everyone should have dead bolts on their balcony doors. Chris stated all is A - OK at The Regency Tower. Ron shared info from a Sun Sentinel article regarding how City had chosen landscaping for aesthetics rather than what is suitable for the Galt Mile area. Suggested we consider this when replanting. For example, Royal Palms not suitable for Galt Mile area. Also asked about policy concerning replacement of Front Door locks. It was stated common areas must remain standard. Commended this Board but took exception to lack of praise for what previous Board had accomplished. Joe suggested that we consider having Channel 95 play Board Meetings throughout building. Discussion that followed showed mixed opinions.
Can you believe that another year is coming to an end? The Board of Directors is grateful for the support you have given us during the past year. This helps to make the job of managing your community a little easier. We give a sincere “thank you” to the various Committee Members and chairpersons who have helped us provide you with high quality services. We especially send Happy Holiday wishes to those owners (including the disingenuous ones) who take time out of their busy schedules to attend Board Meetings. May the New Year bring health and joy.
Aloha – I love you
Architectural Review & Construction Committee
As part of our arrangement with SNS Pavers, our maintenance employees were schooled in the use and application of the various elements used for this process. During a class conducted by SNS, they learned how to properly dilute the maintenance chemicals, how to apply the appropriate chemical mixture to lift any particular stain and how often these applications should take place. One month after the initial treatment, two maintenance employees will again treat and clean persistent stains. Subsequently, they will treat new vehicular fluid stains, rust, tar and gum every two weeks. By keeping abreast of the problem, they should reduce the time required to treat the decks to less than one hour twice each month.
Pavers are nested a layer of sand. Areas of our deck hit by sprinklers, faucet overruns and water splashed around the pool never completely dry out. Treating the deck with an acrylic sealer would prevent the water from evaporating, permanently trapping it within the bricks. After several months of regular maintenance, we will revisit the prospect of applying a water-based sealer which will allow evaporation and thereby prevent additional efflorescence.
During the hurricane, the cove cap covering the west side perimeter wall of the Mechanical Room roof was stripped off along with a downspout from the leader to the main roof. Campany Roofing will replace the copper flashing and the missing downspout. Just prior to Hurricane Wilma, Campany Roofing repaired newly developed blisters as per our agreement. Gaseous blisters were opened and sealed. Those containing water were opened, drained and patched with an additional layer of hot-apply and Millennium granular surfacing. Unlike many of our neighbors’ roofs, ours survived the storm intact. Most of our rooftop vents have built-in covers useful for their protection when the ventilator turbines are removed for safe-keeping prior to a hurricane. Three missing turbines and accompanying covers will also be replaced by Campany Roofing. A careful post-storm review by Campany revealed no penetration through our roof.
The hurricane destroyed our north and south eastern deck fences. It also damaged the pool fence, the seawall fence and the security gate to the beach egress. Additionally, the storm exacerbated cracks in several columns along the north side of the building. One high intensity lamp on the north deck and two on the south deck were decapitated, the fixtures having been blown off their supporting posts. Other outdoor lighting, including the two decorative lamps adorning the main entry planter, was damaged or destroyed. The awning covering the garage entrance was twisted into an art deco pretzel and several security cameras were damaged. John Evans from SPEC Engineering is composing a scope of work that will be sent to contractors invited to bid on the repairs.
Several residents suffered damage to their balconies including cracked concrete, missing sections of railing and/or bent pikes. At the discretion of these unit owners, the bid-winning contractor will evaluate the damage to each of their balconies, set a price for the needed repairs and afford the owner an opportunity to fix the damage. To help moderate repair costs, we will arrange a group rate formula - possibly based on time and materials.
Since the Balcony Project, Aqua-Shield has responded to our balcony railing repair requests by cleaning and scraping any peeling areas and spraying an enamel coating onto the railing. In certain cases, failed repairs had to be repeated several times. After consultation with our Engineer and our Attorney, the Board has decided that the results were grossly inadequate. While Aqua-Shield was acquired by Structural Preservation Systems, their warranty obligations remained with Continental Management, a Florida subsidiary of Toronto-based FirstService Corporation.
When we demanded that Continental perform a more substantial repair to balcony railings losing their protective coating, they refused. They claimed that the method they used adequately fulfilled their warranty obligation. A negotiating strategy approved by our Attorney utilized our Engineer as a go-between. On December 12th, we met with Al Soto of Continental and Paul Faillace, the President of Continental’s Paint Division. Several techniques acceptable to Engineer John Evans of SPEC Engineering were considered. They involved an HVLP (High Volume, Low Pressure) application of coating to the railings. Mr. Faillace is faxing the product specifications and the intended preparation and application methodology to SPEC for their review and approval. Prior to accepting this resolution, we required the repair of a single balcony to test the technique’s effectiveness. Mr. Faillace will repair the coating on the “test balcony” upon receiving SPEC’s endorsement of Continental’s materials and technique, probably within the next few weeks. Should the repair prove acceptable, it will be applied to every balcony railing exhibiting deterioration to its protective coating at no cost to the Association.
After repeated attempts to close several pernicious infiltrations into our building, two remain unresolved. A leak into the stairwell connecting the garage to the pool deck was discovered. Water from sprinklers and rain fills the Patio Deck’s northeast planter which then seeps through the west stairwell wall. This past Friday, December 9th, SPS began repairing the infiltration into the stairwell using a De Neef waterproofing product.
Despite three previous patches to the expansion joint along the east side of the north building wall, some water still infiltrates into the garage below during a storm. Since the entrance point of the leak could be anywhere on the building-wide expansion joint, water testing every section running east and west from the exit point is the only way to locate the source. After plugging a section in which an entrance point was located, the leak persisted, indicating multiple sources. In response, SPS subcontractor Protech is rewaterproofing every section found to contain a source. This will continue until the infiltration is effectively mitigated.
Storm damage to our video security system left some of the wiring in a questionable state and destroyed several cameras. Rather than patch the damaged equipment, upgrading to a coherent new system will afford security personnel improved recognition and identification capabilities. Weather-resistant color cameras, digital DVR multiplexers and new color monitors will be component-based, assuring inexpensive future upgrades and flexible recording controls. Video motion sensors will serve to lower recording storage costs. We invited three security companies (Florida State Fire and Security, Nationwide Communications Corporation and Bass United) to bid on reviewing our existing system to determine whether any wiring, adapters or components can be integrated with the new equipment.
We’ve upgraded the computing capabilities of our business office. Due to the limitations of our old computers, the software version selected to control our fob security system was likewise limited. When the old receptionist computer broke, a successful search for special pricing and multiple rebates cut the cost of new computing and networking equipment in half, roughly approximating the cost of repairing and maintaining the old equipment. A new wireless network will permit dispensing with the tangle of wires that were responsible for numerous system breakdowns. The expanded computing power will also support the more stable and flexible upgrade to our security system software. One of the older computers has been transferred into the President’s office, relieving some of the productivity and printing roadblocks built into the old system. The new wireless broadband connection will allow the downloading of payroll data (which previously tied up a computer for 6 - 7 hours) to occur in a few minutes. The disabled computer will be reconfigured at no cost to perform certain security functions that currently disrupt office flow. Thank you for your kind attention.
A call to our Regency Tower office produced the name of Comcast’s local Manager of Commercial Accounts (Tony Walkinshaw). Repeated calls to his number produce a telephone company message that indicates his number is being checked for trouble and suggests I call back “later.” I will continue to hunt for Bill Talley’s successor.
Five Year Plan Committee
You are all my friends and neighbors and I am looking forward to this project being accomplished with an abundance of support and cooperation. Thank you.
Dee Lanzillo’s report was read by Ofelia Alleguez: I have made my weekly inspection on all 20 floors as well as the pool area and basement and found that things are finally back to normal. Our Board of Directors and all of our staff are doing a great job in keeping Regency Tower a wonderful place to live. I would like to thank our Board Members, Maintenance and Guards for all of their help during Hurricane Wilma. I would like to commend Liz Urbano for all of the hard work and effort put into decorating our lobby and main entrance. Also, to our Pablo and Maintenance crew for the outdoor display. Happy Holidays to All!
The Recreation Committee includes responsibility for the Billiard Room, the Exercise Room and the Barbecue/outside areas. The Exercise Room is in daily use. The construction of the Billiard Room is complete, except for decorating and furnishings. It is expected that the hallways designer will decorate the Billiard Room at no extra cost to the owners.
Margie Nagle reported two (2) screenings: Apt. 1407 was leased to Desiree Hazard and Jose Tormos; and Apt. 311 was purchased by Michael O’Carroll. Thanks to my committee: Martha Sellas, Howard Hirschman, Chris Hammers, Mario Delano, and Jacqui Jodoin. Happy New Year to all!
So, I need your help in developing a program to better serve you and make you feel safe. This is my priority. I am willing to hear any suggestion that you give to the Board to improve what we have. I think that we have a good system, but as everything else, there is always room for improvement. I am officially here Monday – Friday from 7:00 a.m. to 3:00 p.m., but I am on call 24/7.
Please don’t be shy to give the Board your ideas and suggestions. It is the aim of the Security Department to make the Security System in this building more pleasant and a safer place to live. Thank you.”
We Care Committee
Web Site Committee
One of the reasons we escaped some of the problems currently faced by other Associations in the wake of Hurricane Wilma is our employees. Our administrative, maintenance and security personnel far exceeded their job descriptions when they ran from unit to unit responding to emergencies, took double shifts with little or no notice, served as a communications nerve center and repaired critical systems as quickly as they succumbed. On the Events page of our web site, an article describing their dedication and concern for all of us is accompanied by pictures of our maintenance staff receiving tokens of our gratitude. On behalf of Regency Tower’s Board and residents, Fern McBride gave each employee a personal daily calendar and event book. The article is appropriately entitled, “The Best on the Block”.
The New Business page carries a more comprehensive analysis of these insurance obstacles. Bill’s “Insurance Report” explains the facts surrounding the issue and the rationale for the Finance Committee’s ultimate decisions. The page also offers additional information about Impact Windows. The article, “Impact Windows – October Update”, explains the industry nomenclature used to describe the Code that currently governs windows and exterior doors in Fort Lauderdale. Although its posting pre-dates Hurricane Wilma, many of the issues addressed in the article assumed additional relevance when Wilma plowed through our neighborhood.
There has recently been some confusion surrounding the rules governing our Air Conditioning/Water Heater closets. On the General Information page, the reason for the ban on storage of personal items is explained under “Air Conditioning/Water Heater Closet”. The legal prohibition on storage is not limited to flammable materials; it includes all personal items. These closets have always been legally classified as “Mechanical Rooms”. While Code Compliance Officers treated past indiscretions with lenience, City Inspectors have clarified that they intend to strictly enforce the current code. They emphasized that anything found in the closet functionally unrelated to the Air Conditioning equipment and/or the Water Heater, irrespective of its size, will elicit a violation.
Along with pertinent Regency Tower building notices, the Notices & Reminders page will also list relevant neighborhood functions that effect Regency Tower residents. Many of us are unaware of important meetings and events hosted by Civic leaders and Municipal Officials to which we are invited. For those wishing to attend - times, dates, locations and contact information will be provided each month on the Notices & Reminder page.
I would like to take this opportunity to explain our web site’s format. Dated pages remain posted until supplanted by the next, more recent, version. This applies to Board Meetings, Presidents Reports, New Business and Committee Reports. Once the official meeting minutes are compiled by Secretary Fern McBride, they are posted on the web site within 48 hours. Data filling the former pages is then relegated to the site’s Archives. While Notices & Reminder are often updated with input from Board Meetings, interim information is added as necessary. Important notices reflecting a more immediate impact are posted daily on the Special Updates page. Upon receipt of material from the Newsletter Committee, the Employee Profile, Meet Your Neighbor and Poem & Joke pages are updated. All other pages are revised as appropriate.
Of course, recommendations, ideas, suggestions, pictures and content contributions to the web site are welcome. I’ve received many suggestions during the past few months, some of which have been instituted. This is, after all, your web site! Thank you for your kind attention.
Michael O’Carroll, purchaser of Unit 311, requested and received a welcoming tour of our facilities. There were no other welcoming tours requested during this period.
The Best on the Block!
In November, Regency Tower Board Secretary Fern McBride presented John Sala, Cindy Hanus, Gheorghe Paunescu, James Edmiston, Edison Figueroa and Montcalm Gibbons with tokens of appreciation from the residents and Board members. Earlier, new Chief of Security Carlos Pereira, Nick Coutoupis, Joz Victor, Karl Richardson, Gideon Melford, Jerry Garcia, Jack Holthoefer and Phil Neadeau were accorded similar recognition for tempering professionalism with amity - the key ingredients of an excellent Security Staff. While ostensibly given for excellent attendance and impeccable safety records, the gifts also embodied our gratitude for their dedication to our safety and comfort - not only when the chips were down - but day in and day out.
Employees Holiday Party!
Margie was joined by Candace Brown in throwing the annual year-end employees party. They organized a sumptuous feast and decorated the Rendezvous Room in preparation for the event. Through the efforts of the Employees Holiday Fund Committee, gifts were purchased for distribution to the honored guests. Ofelia Alleguez, Dee Lanzillo, Barbara Verol and Fern McBride assisted the organizing team with project resources and food. Rafael Alleguez relieved Carlos at the Security Desk and Joe Cippola manned the Receiving Room, allowing 100% attendence by building staff. Bill Tennenbaum helped arrange the chairs and tables. Iris and Joe Anastasi, Eric Berkowitz and Pablo Verol took advantage of the opportunity to soak up a free meal and enjoy the entertainment.
At the party’s outset, guests meandered about - reviewing the extensive buffet, the holiday decor and a table groaning under the weight of dozens of mysteriously unidentifiable gifts. The main buffet was arranged on a table set up for that purpose. A second dessert buffet was organized atop the Rendezvous Room’s service counter along with refreshments and fresh hot coffee. Within minutes, the entire guest list filled their plates (the first of several servings) and found seats around the long tables set up by the windows.
Once the applause abated, distribution of the gifts was announced. This is historically done through a game devised several years ago for this purpose. Participants are randomly assigned undisclosed numbers. According to this lottery-style selection of numbers, participants select gifts from the display table based solely on the appearance of the decorative wrapping. Once the gift is chosen, opening it finally reveals how well its owner selected. The person with the next number also selects a gift from the table and opens it. This is where it becomes interesting. The person can either elect to keep the selected gift or force a trade with anyone who previously selected a gift. This format, essentially dependent on our greed and covetousness, propels the best and worst gifts through a dozen sets of hands before finally coming to rest. The key to the format’s level of excitement is to offer gifts that vary widely in desirability.
Certain telltale earmarks discernible at the annual party accurately reflect how well our staff is gelling. The smooth operation of the three Association Departments depends heavily on teamwork and organization. While organization can be taught, teamwork is a quality that depends upon the individual team members demonstrating mutual respect and concern. It was obvious that our employees sincerely care for one another, take pride in the competent performance of their respective departments and consider themselves to be part of a family... one to which we all belong!